Administrative Assistant to Assistant Principals

Cleburne ISD; Cleburne (TX); On-site; USD 21,000 - 28,000; Full time

Job summary

Cleburne ISD is seeking an Administrative Assistant to the Assistant Principal at an assigned campus. This role ensures the efficient operation of the school office and provides clerical support to the principal’s team.

A high school diploma or GED is required, with 1–3 years of secretarial experience in education preferred. Proficiency in word processing, filing, calendars, and basic accounting is essential, along with strong communication and interpersonal skills.

Qualifications

• High school diploma or GED is required.
• Proficient word processing and file maintenance skills are expected.
• Effective organizational, communication, and interpersonal skills are essential.
• Knowledge of basic accounting principles is preferred.

Responsibilities

• Prepare written correspondence, forms, schedules, or reports using a personal computer.
• Prepare instructional materials, meeting agendas, and campus communications; maintain attendance records and substitute logs.
• Monitor and process personnel time records including leave requests; compile information for central office.

Skills

Word processing

File maintenance

Organization

Communication

Interpersonal skills

Basic accounting

Education

High school diploma or GED

Tools

Personal computer

Job description

Job Title: Administrative Assistant to Assistant Principal

Wage/Hour Status: Nonexempt

Reports to: Assistant Principal

Pay Grade: Para 2

Days: 187

Dept./School: Assigned Campus

Date Revised: 07/23/2026

Primary Purpose

Ensure efficient operation of the school administrative office and provide clerical services for the school's administrative staff.

Qualifications

Education/Certification:

High school diploma or GED

Special Knowledge/Skills

• Proficient word processing and file maintenance skills
• Effective organizational, communication, and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
• Knowledge of basic accounting principles

Experience

One to three years' secretarial experience, preferably in public education environment

Major Responsibilities And Duties

Records, Reports, and Correspondence

• Prepare written correspondence, forms, schedules, or reports using a personal computer.
• Prepare instructional materials, meeting agendas, honor rolls, and campus communication as requested, using typewriter or personal computer.
• Maintain a daily teacher attendance log and records for substitute teachers.
• Monitor and process personnel time records including leave requests and reports. Compile information and submit to the central office according to established deadlines.
• Maintain a school calendar of events.

Reception and Phones

• Schedule meetings and appointments and maintain a calendar for the assistant principals.
• Assist students, teachers, and parents as needed.
• Receive incoming calls, take reliable messages, and route to appropriate staff.

Files

• Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.
• Update handbooks, policy manuals, and other documents as assigned.

Other

• Sort, distribute, or deliver mail and other documents.
• Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence.
• Maintain confidentiality.

Supervisory Responsibilities

Monitor the work of campus secretaries and clerical aides.

Equipment Used

Personal computer, printer, copier, fax machine, and calculator.

Working Conditions

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer.

Note: This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.