Administrative Assistant - Timber (Chilco)

Idaho Forest Group; Northern (KY); Hybrid; USD 45,059,000 - 60,962,000; Full time

Job summary

Idaho Forest Group is seeking an Administrative Assistant for Timber operations at Chilco. This on-site role supports the Timber Accountant, handles daily clerical tasks, and ensures accurate reporting of weigh station data and payables.

Training provided; must pass a drug test and background check; opportunities to learn and grow within finance and accounting in a forest products context.

Qualifications

• High school diploma or GED.
• Familiarity with accounting principles.
• Proficiency in Excel, Word, PowerPoint, scheduling and e-mail, and financial planning software.
• Operate modern office equipment such as PCs, copiers, fax, phones, calculators, and scanners.
• Strong organizational and time-management skills; ability to multitask.
• Excellent communication and teamwork abilities.
• Able to pass background check and drug test.

Responsibilities

• Ensure weigh station functionality and assist trucks when issues arise.
• Cover phone and scales for multiple sites as necessary.
• Prepare, audit, and maintain daily/weekly/monthly reports with department software.
• Compile tickets, verify accuracy, file and distribute appropriately.
• Enter and prepare payables; process timber accounts payable with accuracy.
• Maintain SOPs and cross-train with team members.
• Other duties as assigned.

Skills

Organizational Skills

Communication

Teamwork

Time management

Multitasking

Education

High school diploma or GED

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Electronic scheduling

Email software

Financial planning software

Job description

Administrative Assistant - Timber (Chilco)

Job Category: Finance & Accounting

Requisition Number: ADMIN002928

• Full-Time
• On-site
• Rate : $18.50 USD per hour

Locations

Showing 1 location

Chilco
Athol, ID 83801, USA

Description

The Administrative Assistant/Timber will perform a wide variety of clerical/accounting tasks and perform related work as required, attention to detail, organizational skills, and ability to multitask will be essential in ensuring the smooth functioning of daily operations and supporting the overall productivity of our team.

WAGE RANGE: Starting at $18.50 and increases with direct, hands‑on administrative experience

KEY RESPONSIBILITIES

Responsibilities include but are not limited to the following:

• Ensure weigh station functionality, including assisting trucks when issues arise.
• Cover phone and scales for multiple sites as necessary.
• Prepare, audit, and maintain daily/weekly/monthly reports with department specific software.
• Compile tickets verify accuracy of tickets; sort and file, distribute and maintain accordingly.
• File and maintain documents for record retention.
• Upload weight and scale information from scales, run conversion, generate LPI, verify accuracy, distribute reports
• Set up supporting documents in the computer software for the Timber Accountant as necessary.
• Assign or issue ticket books when necessary.
• Enter and prepare payables.
• Produce, review and distribute semi-monthly timber accounts payable supporting documents and checks with a high level of accuracy. Residual ticket reconciliation, reporting, and filing as needed.
• Adhere to standardized accounting principles and procedures. Maintain & develop SOPs where needed.
• Cross train and cover for team members as needed.
• Other duties as assigned.

REQUIRED QUALIFICATIONS

• High school diploma or GED.
• Familiarity with accounting principles.
• Technical skills:
  • Proficiency in computer systems including Microsoft Excel, Word, PowerPoint, electronic scheduling and e-mail, and financial planning software.
  • Operate modern office equipment such as personal computers, copy machines, fax machines, telephones, calculators, and scanners.
• Skills:
  • Organizational Skills: The ability to manage time, prioritize tasks, and meet deadlines. Examples include time management, multitasking, and project management.
• Soft Skills:
  • Communication: The ability to express ideas clearly and effectively, both verbally and in writing.
  • Teamwork: The ability to work collaboratively with others towards a common goal.
• Ability to pass a hair follicle drug test, post-offer pre-employment physical, and background check.
• Valid Driver’s License with acceptable motor vehicle history for business travel in company vehicle.

PREFERRED QUALIFICATIONS

• Previous timber accounting or resource procurement experience preferred.

PHYSICAL DEMANDS- Office, Finance, Corporate, Mill Supervisory

Ability to sit and/or stand for shift, reach with hands and arms, stoop, squat, bend at the waist, kneel, walk varying distance, and climb stairs.

• Bend at waist – occasional
• Lift above waist height – occasional
• Repetitive use of hands – constant for clerical duties
• Sit – frequent
• Vision – near and far correctable; depth perception
• Hearing – preferred for awareness of surrounding machinery, mobile equipment, emergencies

WORK ENVIRONMENT

Must be able to tolerate all weather elements, loud conditions, airborne particles (sawdust).

Idaho Forest Group is an Equal Opportunity Employer and prohibits discrimination against qualified individuals based on race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, family medical history, or any other status protected by law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.