Administrative Assistant - Timber (Chilco)

Idaho Forest Group; Athol (ID); On-site; USD 21,000 - 30,000; Full time

Job summary

Idaho Forest Group is seeking an Administrative Assistant/Timber to support daily clerical and accounting tasks, maintain records, and help ensure smooth operations. The role requires strong attention to detail, the ability to multitask, and proficiency with MS Office.

You will assist with weigh station duties and reports across sites. Ideal candidates have a high school diploma or GED and familiarity with basic accounting concepts.

Qualifications

• High school diploma or GED is required.
• Familiarity with basic accounting principles.
• Proficiency in MS Office and basic accounting software.

Responsibilities

• Ensure weigh station functionality and assist trucks when issues arise.
• Cover phone and scales for multiple sites as necessary.
• Prepare, audit, and maintain daily/weekly/monthly reports with department software.
• Enter and prepare payables; process timber accounts payable documents.
• Adhere to SOPs and assist with vendor management and filings.
• Cross train and cover for team members as needed.

Skills

Attention to detail

Multitasking

Organizational skills

Communication skills

Time management

Education

High school diploma or GED

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Email / Scheduling

Job description

The Administrative Assistant/Timber will perform a wide variety of clerical/accounting tasks and perform related work as required, attention to detail, organizational skills, and ability to multitask will be essential in ensuring the smooth functioning of daily operations and supporting the overall productivity of our team.

WAGE RANGE: Starting at $18.50 and increases with direct, hands-on administrative experience

KEY RESPONSIBILITIES

Responsibilities include but are not limited to the following:

• Ensure weigh station functionality, including assisting trucks when issues arise.
• Cover phone and scales for multiple sites as necessary.
• Prepare, audit, and maintain daily/weekly/monthly reports with department specific software.
• Compile tickets verify accuracy of tickets; sort and file, distribute and maintain accordingly.
• File and maintain documents for record retention.
• Upload weight and scale information from scales, run conversion, generate LPI, verify accuracy, distribute reports
• Set up supporting documents in the computer software for the Timber Accountant as necessary.
• Assign or issue ticket books when necessary.
• Enter and prepare payables.
• Produce, review and distribute semi-monthly timber accounts payable supporting documents and checks with a high level of accuracy. Residual ticket reconciliation, reporting, and filing as needed.
• Adhere to standardized accounting principles and procedures. Maintain & develop SOPs where needed.
• Vendor management, insurance certificate, direct deposit, W-9 verification.
• Cross train and cover for team members as needed.
• Other duties as assigned.

REQUIRED QUALIFICATIONS

• High school diploma or GED.
• Familiarity with accounting principles.

• Technical skills:
  • Proficiency in computer systems including Microsoft Excel, Word, PowerPoint, electronic scheduling and e-mail, and financial planning software.
  • Operate modern office equipment such as personal computers, copy machines, fax machines, telephones, calculators, and scanners.
• Skills:
  • Organizational Skills: The ability to manage time, prioritize tasks, and meet deadlines. Examples include time management, multitasking, and project management.
• Soft Skills:
  • Communication: The ability to express ideas clearly and effectively, both verbally and in writing.
  • Teamwork: The ability to work collaboratively with others towards a common goal.
• Ability to pass a hair follicle drug test, post-offer pre-employment physical, and background check.

• Valid Driver's License with acceptable motor vehicle history for business travel in company vehicle.

PREFERRED QUALIFICATIONS

• Previous timber accounting or resource procurement experience preferred.

PHYSICAL DEMANDS- Office, Finance, Corporate, Mill Supervisory

Ability to sit and/or stand for shift, reach with hands and arms, stoop, squat, bend at the waist, kneel, walk varying distance, and climb stairs.

• Bend at waist - occasional
• Twist upper body - occasional
• Stoop - occasional
• Lift above waist height - occasional
• Lift over 50 lbs. - rare
• Repetitive use of hands - constant for clerical duties
• Stand/walk - occasional
• Sit - frequent
• Vision - near and far correctable; depth perception
• Hearing - preferred for awareness of surrounding machinery, mobile equipment, emergencies

WORK ENVIRONMENT

Must be able to tolerate all weather elements, loud conditions, airborne particles (sawdust).

Idaho Forest Group is an Equal Opportunity Employer and prohibits discrimination against qualified individuals based on race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, family medical history, or any other status protected by law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.