Administrative Assistant – Therapy Center Operations & Scheduling

Florida State University; Tallahassee (FL); On-site; USD 32,000 - 46,000; Full time

Job summary

Florida State University in Tallahassee seeks an Administrative Support Assistant for the Center for Couple & Family Therapy to help manage daily operations and scheduling.

You will handle front desk duties, client payments, basic reports, and materials preparation, while assisting faculty, students, and visitors.

Qualifications include a high school diploma or equivalent with two years of experience, plus strong writing, organizational, and communication skills.

Qualifications

• High School diploma or equivalency and two years experience.
• Strong writing, communication, organizational, and time management skills.
• Ability to understand, analyze, and interpret documents such as informed consent documents and assessment materials.

Responsibilities

• Serve as Administrative Support Assistant for CCFT and support daily operations.
• Perform office duties: ordering supplies, inventory, work orders, and preparing routine materials.
• Manage therapist scheduling, clinic and waitlist databases, and client files in Owl Practice.
• Handle front reception duties, answer questions, and accept client payments.
• Assist in training undergraduate interns and analyze office operations for improvements.

Skills

Administrative support

Scheduling

Front desk

Communication

Confidentiality

Education

High School diploma or equivalent

Tools

Owl Practice

Job description

Florida State University in Tallahassee seeks an Administrative Support Assistant for the Center for Couple & Family Therapy to help manage daily operations and scheduling.

You will handle front desk duties, client payments, basic reports, and materials preparation, while assisting faculty, students, and visitors.

Qualifications include a high school diploma or equivalent with two years of experience, plus strong writing, organizational, and communication skills.