Administrative Assistant – Therapy Center Operations

Florida State University; Tallahassee (FL); On-site; USD 34,000 - 48,000; Full time

Job summary

Florida State University in Tallahassee invites applications for an Administrative Assistant at the Center for Couple & Family Therapy. The role supports daily operations, handles front desk duties, schedules appointments, processes payments, purchases supplies, and maintains client records in Owl Practice.

The successful candidate will have a high school diploma or equivalent with two years of experience, strong organizational and communication skills, and the ability to work confidentially

Qualifications

• High school diploma or equivalent with two years of experience or a combination of post‑high school education and experience equal to two years.
• Strong writing, communication, organizational, and time management skills.
• Ability to understand, analyze, and interpret documents such as informed consent documents and assessment materials.
• Ability to maintain a professional, confidential work environment.
• Ability to work with emotional callers/visitors in a professional and courteous manner.

Responsibilities

• Serve as Administrative Support Assistant for the Center for Couple & Family Therapy (CCFT) ensuring daily operations run smoothly.
• Perform administrative duties including ordering supplies, inventory, work orders, and preparing materials such as routine correspondence and basic reports.
• Manage therapist scheduling, clinic and waitlist databases; maintain client files and accounts receivable in Owl Practice.
• Handle front reception duties, answer questions from faculty, students, and visitors, and process client payments per credit card policies.
• Assist in training undergraduate interns in administrative tasks and provide recommendations on office operations.

Skills

Mathematical calculations

Writing & communication

Organizational skills

Time management

Professional & confidential

Interpersonal with clients

Job description

Florida State University in Tallahassee invites applications for an Administrative Assistant at the Center for Couple & Family Therapy. The role supports daily operations, handles front desk duties, schedules appointments, processes payments, purchases supplies, and maintains client records in Owl Practice.

The successful candidate will have a high school diploma or equivalent with two years of experience, strong organizational and communication skills, and the ability to work confidentially