FSUS Administrative Assistant

Florida State University; Tallahassee (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Florida State University Schools (FSUS) seeks an Administrative Assistant in Tallahassee, FL. The role supports the school office with clerical tasks, calendar coordination, and front-desk duties, ensuring smooth daily operations.

The ideal candidate holds a high school diploma with at least two years of related experience and demonstrates strong customer service and organizational skills. This is a full-time, regular-position in a school setting committed to educational excellence.

Qualifications

• A high school diploma or equivalent and two years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)

Responsibilities

• Perform daily clerical support for the school's administrative office based on campus calendar and faculty schedules, including answering calls, radio or email, providing information to callers, and forwarding inquiries to the appropriate faculty or staff.
• Greets office visitors, ensuring sign-in procedures are followed using approved software, and performs customer/public service duties aligned with school values.
• Handle routine clerical duties, attendance updates for students, and general administrative operations in the front office.

Education

High school diploma or equivalent with two years of experience

Job description

Job Title: FSUS Administrative Assistant

Location: Tallahassee, FL

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 63507

Department

Florida State University Schools

Responsibilities

• Responisble for performing daily clerical support functions of the school's administrative office based on campus calendar and faculty schedules including answering the telephone, radio or email, providing accurate information to callers, responding to inquiries and requests for assistance, and forwarding calls to appropriate faculty/staff/administrators.
• Greets office visitors, ensuring sign-in procedures are followed using approved software, utilize sign-in database as part of campus security measures, and performes customer/public service duties in alignment with school organizational values.
• Responsible for routine clerical duties, attendance updates for students, and general administrative operations and responsibilities as assigned in the front office.

Qualifications

A high school diploma or equivalent and two years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)

Other Information

We proudly serve as a laboratory K-12 school, blending the rigors of academic achievement with a commitment to educational research and innovation. We draw upon the resources of a world-class university, bringing cutting-edge practices and insights directly into our classrooms. This dynamic approach ensures that our students benefit from the latest advancements in pedagogy and fosters an environment where curiosity and exploration are celebrated.

Florida State University Schools is not just a place of learning; it's a community dedicated to empowering the leaders of tomorrow. We invite you to explore the possibilities at FSUS and join us on a journey of academic excellence, personal growth, and a commitment to making a positive impact on the world.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!
Learn more about Florida State University and our campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our FSU Total Compensation Calculato r to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select yes to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for Veterans’ Preference eligibility requirements and Veterans’ Preference required documentation (PDF), or call FSU Human Resources at [phone].

Considerations

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check, including a fingerprint-based screening via AHCA’s Clearinghouse pursuant to Section 1012, Florida Statutes, for positions in a FSU Developmental Research School or Section 409.175, Florida Statutes, for positions in a Childcare or Summer Camp position. Visit the AHCA Clearinghouse Screenings webpage for more information.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.