Administrative Assistant TEMP FT NTE 1 YR 6789

Coast Guard Exchange (USCGCSC); Kodiak (AK); On-site; USD 39,000 - 45,000; Full time

Benefits offered by this job

Paid Annual and Sick Leave

Holiday Pay

Medical/Dental/Vision Insurance

Flexible/Dependent Spending Account

Pension Plan

401k Savings Plan

Life Insurance

Short Term/Long Term Disability

Tuition Assistance

Paid Parental Leave

Job summary

Coast Guard Exchange (USCGCSC) in Kodiak, AK seeks an Administrative Assistant for a TEMP FT (1 year max) position working 30–40 hours per week. Salary is $20/hour + DOE. The incumbent will report to the MWR Kodiak Admin team and perform a broad range of administrative tasks to support daily operations.

The role requires a minimum of one year in clerical support and proficiency with Microsoft Office. A relevant Associate’s degree is preferred; others may qualify with equivalent experience.

Qualifications

• One year of clerical experience required with ability to work with minimal supervision.
• Experience using Microsoft Office applications (Word, Excel, Outlook).
• Preferred: Associate’s Degree in retail or business administration; or equivalent experience.

Responsibilities

• Screens calls and visitors and handles information requests.
• Types correspondence, reports and other materials; maintains files and directives.
• Prepares and distributes notices, manages MWR communications and promotions.

Skills

Clerical experience

Education

Associate’s Degree in retail or business administration

Tools

Microsoft Office

Job description

NF-0303-02

Closing Date: Until Filled Work Schedule: TEMP FT NTE 1 YR (30-40 hrs/wk)

(depending on experience)

Who May Apply: All Sources Location: Kodiak, AK

• $1000 Hiring Bonus**
• Recruitment Bonus to be paid after the following days of employment. Employees who have met time in service and are in good standing will receive the following incentives: $500 for 90 days of service and $500 for 180 days of service.
• Full terms and conditions are available in the request and are subject to applicable taxes.

OMB NO: 1625-0120

Expiration Date: 05/31/2029

Announcement: 6789

Opening Date: 08 June 2026

Position: Administrative Assistant Salary: $20/hour + DOE

MWR Kodiak Admin

Duties

The incumbent will work under the direction of the MWR Business Section Chief and Director. The Administrative Assistant performs a variety of responsible administrative duties requiring a substantial level of judgment, experience, and discretion. Screens calls and visitors, personally handle many requests for information and refers others as appropriate. Types correspondence, reports and other materials. Maintains various files, regulations, manuals and directives. Reads all incoming correspondence to determine proper action. Reviews outgoing correspondences and reports ensuring proper format. Maintains supervisor’s calendar and schedules appointments and meetings according to his/her workload and current issues of importance.

Handles matters and situations of a confidential and sensitive nature. Performs daily responsibilities independently. Manage projects and contribute to committee and teamwork. Prepare and distribute all advertisement and notice flyers for all MWR including monthly Activity Notice, MWR web page, social media, text marketing, and electronic message boards. Manage and promote Military Ticket Program. Assists eligible patrons with ticket orders and sales using a credit card machine and cash register. Adheres to safety regulations and standards. Uses required safety equipment and observes safe work procedures. Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor. Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment. Other duties as assigned.

Minimum Qualifications

• A minimum of one year of experience in clerical support work, which demonstrates ability to perform the work of the position under minimal supervision.
• Experience using Microsoft Office.

Preferred Qualifications

• An Associate’s Degree from an accredited university with emphasis in retail or business administration and at least two years of specialized experience. General business experience may be substituted for degree on a year to year basis.

Benefits

• Paid Annual and Sick Leave
• Holiday Pay
• Medical/Dental/Vision Insurance
• Flexible/Dependent Spending Account
• Pension Plan
• 401k Savings Plan
• Life Insurance
• Short Term/Long Term Disability
• Tuition Assistance
• Paid Parental Leave

Other Essential Information

• Residency Requirements: Non-U.S. nationals, who are authorized to work in the U.S. and applying for any DHS position, must have resided within the United States, or U.S. territories, for at least three of the last five years.
• Selectee will be required to participate in Direct Deposit/Electronic Funds Transfer as the Standard method of payment for payroll and travel purposes.
• Males born after 12/31/59 and at least 18 years of age must be registered with the Selective Service System, unless covered by an exemption under the Selective Service Law, in accordance with 5 U.S. Code 3378. Selectee will be required to provide a written statement regarding his registration status unless he is exempted by this statute.
• Must satisfactorily complete a Federal Background check and all pre-employment requirements, which may include, but are not limited to, background checks, security clearances, drug testing, verification of employment history, and any other requirements applicable to this position. Additionally, you may be required to meet specific job-related qualifications or certifications as a condition of your employment.
• Applicants may not be employed in the chain of command of their relatives.
• This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.

Equal Employment Opportunity

All candidates will be considered without regard to any non-merit factor such as race, color, religion, sexual orientation, national origin, age, disability, or marital status.

Privacy Act Notice

Authority: The U.S. Coast Guard rates applicants under the authority of Title 5 of U.S. Code, Sections 301, 1104, 1302, 2103, 3301, 3304, Executive Order 9397, and Departmental Regulations.

Principal Purpose: To collect information needed to determine how well an applicant’s education and work experience qualifies them for the job they are applying for.

Routine Use: This information provided will be shared with the hiring manager and interview panel members. It may also be shared in response to a request for discovery or for appearance of a witness, information that is relevant to the subject matter involved in a pending judicial or administrative proceeding.

Disclosure: Voluntary, however, failure to disclose the requested information may result in an applicant not receiving consideration for a position in which the information is needed.

Paperwork Reduction Act Statement: An agency may not conduct or sponsor an information collection, and a person is not required to respond to this information unless it displays a current valid OMB control number and an expiration date. The control number for this collection is OMB 1625-0120, expiration 05/31/2029. The estimated average time to complete this application is 40 minutes. If you have any comments regarding the burden estimate you can write to U.S. Coast Guard, Community Services Command, 510 Independence Parkway, Suite 500, Chesapeake, VA 23320.