Administrative Assistant TEMP FT NTE 1 YR 6789

Shopcgx; Chesapeake, Northern (VA, KY); Hybrid; USD 25,000 - 33,000; Full time

Benefits offered by this job

Hiring Bonus

Recruitment Bonus

Job summary

Coast Guard Community Services Command seeks an Administrative Assistant in Kodiak, AK for a temporary full-time role (30–40 hrs/wk, NTE 1 year). The position involves clerical support, scheduling, and preparing notices and materials for the MWR program.

The incumbent will screen calls, manage calendars, handle confidential information, and support ticket programs and promotional activities. DOE-based pay and safety compliance are emphasized in this assignment.

Qualifications

• A minimum of one year of experience in clerical support work.
• Experience using Microsoft Office.

Responsibilities

• Screens calls and visitors, handle requests for information, and refer others as appropriate.
• Types correspondence, reports and other materials; maintain files, regulations, manuals and directives.
• Maintains supervisor’s calendar and schedules appointments and meetings.
• Handles confidential matters with discretion and works independently to manage projects.
• Prepares and distributes advertisements, notices, and social media posts for MWR.
• Assists with ticket orders and sales using a credit card machine and cash register.
• Adheres to safety regulations and reports hazards and incidents promptly.

Skills

Clerical support experience

Microsoft Office

Education

Associate’s Degree in retail or business administration

Tools

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Temporary FT 30-40 hrs Kodiak, AK, US

30+ days ago Requisition ID: 6789

OMB NO: 1625-0120

Expiration Date: 05/31/2029

Announcement: 6789

Closing Date: Until Filled Work Schedule: TEMP FT NTE 1 YR (30-40 hrs/wk)

Position: Administrative Assistant Salary: $20/hour + DOE (depending on experience)

Who May Apply: All Sources Location: Kodiak, AK

MWR Kodiak Admin

**$1000 Hiring Bonus**

*Recruitment Bonus to be paid after the following days of employment. Employees who have met time in service and are in good standing will receive the following incentives: $500 for 90 days of service and $500 for 180 days of service.

*Full terms and conditions are available in the request and are subject to applicable taxes.

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DUTIES

The incumbent will work under the direction of the MWR Business Section Chief and Director. The Administrative Assistant performs a variety of responsible administrative duties requiring a substantial level of judgment, experience, and discretion. Screens calls and visitors, personally handle many requests for information and refers others as appropriate.

Types correspondence, reports and other materials. Maintains various files, regulations, manuals and directives. Reads all incoming correspondence to determine proper action. Reviews outgoing correspondences and reports ensuring proper format. Maintains supervisor’s calendar and schedules appointments and meetings according to his/her workload and current issues of importance.

Handles matters and situations of a confidential and sensitive nature. Performs daily responsibilities independently. Manage projects and contribute to committee and teamwork.

Prepare and distribute all advertisement and notice flyers for all MWR including monthly Activity Notice, MWR web page,

social media, text marketing, and electronic message boards.

Manage and promote Military Ticket Program. Assists eligible patrons with ticket orders and sales using a credit card machine and cash register.

Adheres to safety regulations and standards. Uses required safety equipment and observes safe work procedures. Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor.

Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment.

Other duties as assigned.

You will be evaluated for this position based on how well you meet the qualifications below. Your resume/application must demonstrate the required experience/education.

QUALIFICATIONS REQUIRED

Minimum

• A minimum of one year of experience in clerical support work, which demonstrates ability to perform the work of the position under minimal supervision.
• Experience using Microsoft Office.

Preferred (in addition to the minimum):

• An Associate’s Degree from an accredited university with emphasis in retail or business administration and at least two years of specialized experience. General business experience may be substituted for degree on a year to year basis.

USCG COMMUNITY SERVICES COMMAND COMPREHENSIVE BENEFITS

By choosing to work for the Coast Guard Community Services Command, you will enjoy one of the best benefit packages available anywhere. Benefit offerings are subject to applicable worker categories (Full-time, Part-time, Intermittent), location, position, and length of time in service.

• Paid Annual and Sick Leave
• Holiday Pay
• Pension Plan
• 401k Savings Plan
• Life Insurance
• Short Term/Long Term Disability
• Tuition Assistance

OTHER ESSENTIAL INFORMATION

• Residency Requirements: Non-U.S. nationals, who are authorized to work in the U.S. and applying for any DHS position, must have resided within the United States, or U.S. territories, for at least three of the last five years.
• Selectee will be required to participate in Direct Deposit/Electronic Funds Transfer as the Standard method of payment for payroll and travel purposes.
• Males born after 12/31/59 and at least 18 years of age must be registered with the Selective Service System, unless covered by an exemption under the Selective Service Law, in accordance with 5 U.S. Code 3378. Selectee will be required to provide a written statement regarding his registration status unless he is exempted by this statute.
• Must satisfactorily complete a Federal Background check and all pre-employment requirements, which may include, but are not limited to, background checks, security clearances, drug testing, verification of employment history, and any other requirements applicable to this position. Additionally, you may be required to meet specific job-related qualifications or certifications as a condition of your employment.
• Applicants may not be employed in the chain of command of their relatives.
• This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.

Equal Employment Opportunity: All candidates will be considered without regard to any non-merit factor such as race, color, religion, sexual orientation, national origin, age, disability, or marital status.