Administrative Assistant TEMP FT NTE 1 YR 6789

Mwrcapecod; Chesapeake (VA); On-site; USD 40,000 - 48,000; Full time

Benefits offered by this job

Paid Annual Leave

Holiday Pay

Pension Plan

401k Savings Plan

Life Insurance

Tuition Assistance

Job summary

Join Mwrcapecod as an Administrative Assistant in Kodiak, AK. This temporary full-time position requires a minimum of one year of clerical support experience, as well as proficiency in Microsoft Office. You will manage scheduling, handle sensitive information, and ensure smooth operations of the office.

The role includes benefits such as paid annual leave, holiday pay, and a pension plan. A hiring bonus of $1000 is also offered for successful candidates.

Qualifications

• Minimum one year of experience in clerical support work.
• Ability to perform work under minimal supervision.
• Proficient with Microsoft Office.

Responsibilities

• Manage the supervisor’s calendar and schedule appointments.
• Handle confidential and sensitive matters independently.
• Prepare and distribute MWR advertisement and notice flyers.

Skills

Administrative Support

Microsoft Office

Judgment and Discretion

Education

Associate’s Degree in Business Administration

Job description

Temporary FT 30-40 hrs Kodiak, AK, US

2 days ago Requisition ID: 6789

OMB NO: 1625-0120

Expiration Date: 05/31/2029

Announcement: 6789

Closing Date: Until Filled Work Schedule: TEMP FT NTE 1 YR (30-40 hrs/wk)

Position: Administrative Assistant Salary: $20/hour + DOE (depending on experience)

Who May Apply: All Sources Location: Kodiak, AK

MWR Kodiak Admin

$1000 Hiring Bonus

Recruitment Bonus: $500 for 90 days of service and $500 for 180 days of service (subject to taxes)

DUTIES

The incumbent will work under the direction of the MWR Business Section Chief and Director. The Administrative Assistant performs a variety of responsible administrative duties requiring a substantial level of judgment, experience, and discretion. Screens calls and visitors, personally handle many requests for information and refers others as appropriate.

Types correspondence, reports and other materials. Maintains various files, regulations, manuals and directives. Reads all incoming correspondence to determine proper action. Reviews outgoing correspondences and reports ensuring proper format. Maintains supervisor’s calendar and schedules appointments and meetings according to his/her workload and current issues of importance.

Handles matters and situations of a confidential and sensitive nature. Performs daily responsibilities independently. Manage projects and contribute to committee and teamwork.

Prepare and distribute all advertisement and notice flyers for all MWR including monthly Activity Notice, MWR web page, social media, text marketing, and electronic message boards.

Manage and promote Military Ticket Program. Assists eligible patrons with ticket orders and sales using a credit card machine and cash register.

Adheres to safety regulations and standards. Uses required safety equipment and observes safe work procedures. Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor.

Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment.

Other duties as assigned.

QUALIFICATIONS REQUIRED

Minimum

• A minimum of one year of experience in clerical support work, which demonstrates ability to perform the work of the position under minimal supervision.
• Experience using Microsoft Office.

Preferred (in addition to the minimum)

• An Associate’s Degree from an accredited university with emphasis in retail or business administration and at least two years of specialized experience. General business experience may be substituted for degree on a year to year basis.

USCG COMMUNITY SERVICES COMMAND COMPREHENSIVE BENEFITS

• Paid Annual and Sick Leave
• Holiday Pay
• Pension Plan
• 401k Savings Plan
• Life Insurance
• Short Term/Long Term Disability
• Tuition Assistance

OTHER ESSENTIAL INFORMATION

• Residency Requirements: Non-U.S. nationals, who are authorized to work in the U.S. and applying for any DHS position, must have resided within the United States, or U.S. territories, for at least three of the last five years.
• Selectee will be required to participate in Direct Deposit/Electronic Funds Transfer as the Standard method of payment for payroll and travel purposes.
• Males born after 12/31/59 and at least 18 years of age must be registered with the Selective Service System, unless covered by an exemption under the Selective Service Law, in accordance with 5 U.S. Code 3378. Selectee will be required to provide a written statement regarding his registration status unless he is exempted by this statute.
• Must satisfactorily complete a Federal Background check and all pre-employment requirements, which may include, but are not limited to, background checks, security clearances, drug testing, verification of employment history, and any other requirements applicable to this position. Additionally, you may be required to meet specific job-related qualifications or certifications as a condition of your employment.
• Applicants may not be employed in the chain of command of their relatives.
• This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case‑by‑case basis.

Equal Employment Opportunity

All candidates will be considered without regard to any non-merit factor such as race, color, religion, sexual orientation, national origin, age, disability, or marital status.