Administrative Assistant TEMP | Part Time- EAG Laboratories

Eag-Laboratories; Irvine (CA); On-site; USD 30,000 - 37,000; Part time

Benefits offered by this job

Medical, Dental and Vision Coverage

401k Company Matching

Paid Time Off

Wellness Program

Education Assistance

Job summary

Eurofins EAG Laboratories in Irvine, CA is seeking a part-time Front Office & Administrative Support role to represent the company and maintain high customer satisfaction. You will handle multi-line phones, invoicing, and general administrative tasks with minimal supervision.

Responsibilities include processing client purchase orders, distributing documents, and coordinating with Operations to support ISO‑9000/17025 compliant sample handling.

Qualifications

• AA Degree or equivalent in education and experience.
• 1–2 Years of experience.
• Knowledge of basic office functions; familiarity with office machines.
• Proficient with Microsoft Office: Word, Excel, Outlook.
• Effective communication with customers and colleagues; calm under pressure.
• Accurate, detail-oriented, timely completion of tasks.

Responsibilities

• Provide front office/administrative support on a multi-line phone system and general office duties.
• Receive, distribute client purchase orders and assist invoicing.
• Support administrative and clerical functions including invoicing, billing, customer service, and sample processing.
• Ensure ISO 9000/17025 policies are followed in sample handling.
• Coordinate with Operations and staff to provide needed clerical support.

Skills

Microsoft Office

Customer communication

Attention to detail

Time management

Education

AA Degree or equivalent

1–2 Years experience

Job description

• Contract
• Compensation: USD 22 - USD 27 - hourly

Company Description

Eurofins EAG Laboratories has almost 50 years of experience in engineering and materials testing services. Our parent company, Eurofins Scientific, is a multi-billion-dollar global leader in engineering and scientific services operating over 950 labs in 60 countries with 65,000 employees with a portfolio of over 200,000 validated analytical methods.

At EAG, curiosity fuels everything we do. Every analysis, every test, and every question asked in our labs helps unlock what materials and products are capable of—and what the world can build next. If you’re energized by materials science, analytical chemistry, engineering rigor, and solving problems that matter, you’ll feel right at home here.

Every analysis, every test, and every question asked in our labs helps unlock what materials and products are capable of—and what the world can build next. If you’re energized by materials science, analytical chemistry, and engineering rigor, you’ll feel right at home here.

Our scientists and engineers support industries ranging from semiconductors and advanced electronics to pharmaceuticals, medical devices, energy systems, and consumer products. Using advanced techniques in analytical chemistry, microscopy, surface analysis, and engineering sciences, we help clients solve complex challenges across the product lifecycle.

What sets EAG apart isn’t just our world‑class instrumentation—it’s our people. We’re problem solvers, collaborators, and lifelong learners who value precision, curiosity, and impact. Here, your work directly influences the safety, reliability, and performance of products used around the globe.

Imagine the possibilities. Let’s explore them together.

Job Description

The ideal candidate will represent the company while developing customer relationships and maintaining a high level of customer satisfaction. Additionally, plays a significant role in ensuring that the office runs smoothly with the ability to work without supervision, strong time‑management skills and good at multitasking, as multiple parties or duties may require their attention at any given time.

Responsibilities: Provide support covering the front office/administrative duties on multi‑line phone system, and operation of general office equipment. Receiving, and distributing client purchase orders and invoicing. Customer Service Representative assists in administrative and clerical functions for the organization including but not limited to the following areas: Invoicing, Billing, Customer Service, and Sample Processing via FedEx/UPS or hand delivery.

Sample Processing: Will have responsibility for the receipt, distribution, tracking, storing, and disposition of all analytical samples, with strict adherence to ISO 9000; 17025 policies and procedures.

Other expectations: Coordinates with Operations Manager and other staff to provide clerical and administrative support as needed to various functional areas of the company; performs related clerical work such as data entry, typing, filing, sorting, mailing, or shipping, as required. Ensures protection of Company Confidential and Proprietary information at all times. Other duties as may be assigned.

This will start as a Part-Time 9am-1pm M-F. This role has the potential to become Full-Time.

Qualifications

Education and Experience:

• AA Degree or equivalent in education and experience
• 1 – 2 Years of experience

Job Knowledge, Skills, and Ability:

• Knowledge of basic office functions, familiarity with a variety of office machines required.
• A working knowledge of Microsoft Office programs such as Word, Excel, and Outlook is required.
• Must be able to communicate effectively with customers and employees to clarify issues and resolve conflicts and to work with a variety of people to respond quickly to differing situations with calmness under stress and pressure.
• Accuracy in finished product, excellent problem‑solving skills, and attention to detail with timeliness in completing projects essential.
• Has no direct supervisory responsibility, though may provide direction to support staff.

Physical Requirements:

• Must be able to remain in a stationary position 50% of the time.
• Ability to continuously operate a personal computer or lab equipment for extended periods of time (4 or more hours).
• Require close distance visual acuity with or without correction (Glasses, Contacts, etc.)
• Ability to operate a keyboard and other lab equipment, use a telephone, access file cabinets and other items stored at various levels, including overhead
• Ability to communicate clearly and understandably ensure an accurate exchange of information in normal conversational distance, over the telephone, and in a group setting.
• Learn new tasks, remember processes, maintain focus, complete tasks independently, make timely decisions in the context of a workflow, ability to communicate with visitors, ability to complete tasks in situations that have a speed or productivity quota.

Additional Information

Compensation Range: The compensation range for this position is $22.00 - $27.00 per hour. The pay offered is commensurate with experience.

Positions may be subject to ITAR government regulations (International Traffic in Arms Regulations).

What It’s Like to Work Here:

• Teamwork: Be inspired by your leaders, be encouraged by your teammates and be supported in all parts of your journey while you work with us.
• Learning & Development: Take on career development programs and goal setting to create big possibilities for your career and life. Develop within the company; be mentored and grown as a leader.
• Diversity & Authenticity: We work hard to embrace diversity and inclusion and encourage everyone to bring their authentic selves to work every day.

Benefits & Perks to Foster Work/Life Balance:

• Medical, Dental and Vision Coverage
• 401k Company Matching
• Paid Time Off
• Wellness Program
• Education Assistance
• …and more!

Eurofins EAG Laboratories is an equal opportunity employer and prohibits discrimination, harassment, and retaliation in all of our employment practices. Eurofins EAG Laboratories recruits, hires, trains, promotes and administers all employment‑related matters based on an individual's qualifications,abilities,and efforts. Applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, citizenship status, sexual orientation, gender identity and/or expression, pregnancy, genetic information, disability, military and/or protected veteran status, and/or any other category protected by applicable federal, state, or local law.

Eurofins USA Material Sciences is a Disabled and Veteran Equal Employment Opportunity employer.