Administrative Assistant, Technology, Data & Analytics

Estée Lauder Companies; New York (NY); Hybrid; USD 44,000 - 69,000; Full time

Benefits offered by this job

Bonus program

Health insurance

Paid leave

Retirement plans

Education programs

Job summary

Estée Lauder Companies Inc. is seeking an experienced Executive Assistant to support executives with calendar management, travel, events, and communications. The role demands discretion, superb organizational skills, and the ability to handle multiple priorities in a fast-paced environment.

Hybrid in NYC with in-office time 3 days per week. Proficiency in Excel, PowerPoint, SharePoint, Outlook, Visio, and Concur is expected.

Qualifications

• Min. 3-5 years of administrative experience in fast-paced, corporate environment.
• Experience managing multiple executives and client groups, naturally able to juggle many priorities at once.
• Extremely detail-oriented, takes pride in being thorough and accurate.
• Able to adapt to and thrive in an agile and dynamic work environment.
• Seasoned at managing executive’s work schedules, events and travel arrangements (including international).
• Natural relationship-builder with executives, team members and admin peers.
• Effective communicator both written and verbal, can adapt tone and message based on audience type.

Responsibilities

• Manages and prioritizes executives’ calendars
• Supports meeting scheduling, coordination, preparation as needed, capturing follow up action items, and follow-up as needed
• Plans and supports events (e.g., off-sites, summits, conferences, team meetings)
• Coordinates special projects as needed
• Monitors, organizes, and, where applicable, actions executives’ email
• Plans travel and manages expense reports; both within US and globally
• Creates communications and presentations as needed
• Maintains function-level distribution lists
• Interacts with executives and coordinates with assistants across the organization
• Other responsibilities as needed

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Confidentiality

Tools

Excel

PowerPoint

SharePoint

Outlook

Visio

Concur

Job description

The Estée Lauder Companies Inc. is one of the world’s leading manufacturers, marketers, and sellers of quality skin care, makeup, fragrance, and hair care products, and is a steward of luxury and prestige brands globally. The company’s products are sold in approximately 150 countries and territories under brand names including: Estée Lauder, Aramis, Clinique, Lab Series, Origins, M·A·C, La Mer, Bobbi Brown Cosmetics, Aveda, Jo Malone London, Bumble and bumble, Darphin Paris, TOM FORD, Smashbox, AERIN Beauty, Le Labo, Editions de Parfums Frédéric Malle, GLAMGLOW, KILIAN PARIS, Too Faced, Dr.Jart+, the DECIEM family of brands, including The Ordinary and NIOD, and BALMAIN Beauty.

Description

Key Roles & Responsibilities

• Manages and prioritizes executives’ calendars
• Supports meeting scheduling, coordination, preparation as needed, capturing follow up action items, and follow-up as needed
• Plans and supports events (e.g., off-sites, summits, conferences, team meetings)
• Coordinates special projects as needed
• Monitors, organizes, and, where applicable, actions executives’ email
• Plans travel and manages expense reports; both within US and globally
• Creates communications and presentations as needed
• Maintains function-level distribution lists
• Interacts with executives and coordinates with assistants across the organization
• Other responsibilities as needed

Qualifications

• Min. 3-5 years of administrative experience in fast-paced, corporate environment
• Experience managing multiple executives and client groups, naturally able to juggle many priorities at once
• Extremely detail-oriented, takes pride in being thorough and accurate
• Able to adapt to and thrive in an agile and dynamic work environment
• Seasoned at managing executive’s work schedules, events and travel arrangements (including international)
• Natural relationship-builder with executives, team members and admin peers
• Effective communicator both written and verbal, can adapt tone and message based on audience type

Qualifications (Continued)

• Solution-oriented and pro-active at investigating and implementing the best resolution
• Uses sound judgment to balance priorities effectively and meet deadlines
• Comfortable escalating issues and operating effectively in times of ambiguity or uncertainty
• Able to work in a hybrid-office approach; required in-office time 3 days per week. Must live in NYC metro area and be within commutable distance from the office.
• Proficient in Excel, PowerPoint, SharePoint, Outlook, Visio, and Concur.
• Maintains utmost confidentiality and professionalism.
• Interest in beauty industry and/or technology a plus

Pay Range:

The anticipated hourly range for this position is $32.20 to $50.75. Exact hourly rate depends on several factors such as experience, skills, education, and budget. Hourly range may vary based on geographic location. In addition to hourly rate, this position may be eligible for an annual discretionary bonus, education, and budget. Salary range may vary based on geographic location.

In addition to base salary, this position is eligible for participation in a highly competitive bonus program with the possibility for overachievement based on performance and company results. In addition, The Estée Lauder Companies offers a variety of benefits to eligible employees, including health insurance coverage (medical, dental, and vision insurance), wellness and family support programs, life and disability insurance, retirement savings plans, paid leave programs, education-related programs, paid holidays and vacation time, and many others. Many of these benefits are subsidized or fully paid for by the company.

Equal Opportunity Employer:

It is Company's policy not to discriminate against any employee or applicant for employment on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. The Company will endeavor to provide a reasonable accommodation consistent with the law to otherwise qualified employees and prospective employees with a disability and to employees and prospective employees with needs related to their religious observance or practices.

Michigan Applicants: Persons with disabilities needing accommodations for employment must notify the company in writing of the need for an accommodation within 182 days after the date the person with a disability knew or reasonably should have known that an accommodation was needed.

Philadelphia Applicants: Philadelphia's Fair Chance Hiring Law

Rhode Island Applicants: The company is subject to chapters 29-38 of title 28 of the general laws of Rhode Island and is therefore covered by the state's workers' compensation law.