Administrative Assistant, Technology, Data & Analytics

The Estée Lauder Companies; New York (NY); Hybrid; USD 44,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid holidays and vacation

Job summary

The Estée Lauder Companies is seeking an Administrative Assistant to support the Tech executive and global Technology, D&A functions. You will manage calendars, coordinate meetings and events, handle travel arrangements, and prepare communications and presentations.

This role requires discretion, strong organizational skills, and the ability to work across multiple teams. Hybrid office model with in-office time three days per week; must reside in the NYC metro area and be within commuting

Qualifications

• 3–5 years of administrative experience in a fast-paced corporate environment.
• Experience managing multiple executives or client groups and prioritizing multiple tasks.

Responsibilities

• Manages and prioritizes executives’ calendars.
• Supports meeting scheduling, coordination, and follow-up actions.
• Plans and supports events (off-sites, summits, conferences, team meetings).
• Coordinates special projects as needed.
• Monitors and arranges executives’ email and communications.
• Plans travel and manages expense reports (US and global).
• Creates communications and presentations as needed.
• Maintains distribution lists and collaborates with assistants across the organization.

Skills

Calendar management

Email management

Travel coordination

Cross-functional communication

Microsoft Office

Tools

Excel

PowerPoint

SharePoint

Outlook

Visio

Concur

Job description

The Estée Lauder Companies Inc. is one of the world’s leading manufacturers, marketers, and sellers of quality skin care, makeup, fragrance, and hair care products, and is a steward of luxury and prestige brands globally. The company’s products are sold in approximately 150 countries and territories under brand names including: Estée Lauder, Aramis, Clinique, Lab Series, Origins, M·A·C, La Mer, Bobbi Brown Cosmetics, Aveda, Jo Malone London, Bumble and bumble, Darphin Paris, TOM FORD, Smashbox, AERIN Beauty, Le Labo, Editions de Parfums Frédéric Malle, GLAMGLOW, KILIAN PARIS, Too Faced, Dr.Jart+, the DECIEM family of brands, including The Ordinary and NIOD, and BALMAIN Beauty.DescriptionThis Administrative Assistant role is a direct report to the Tech executive and is responsible for providing support for day-to-day operations. They are a key player in ensuring smooth and effective operations for the executive’s group as well as across global Technology, D&A.Key Roles & ResponsibilitiesManages and prioritizes executives’ calendarsSupports meeting scheduling, coordination, preparation as needed, capturing follow up action items, and follow-up as neededPlans and supports events (e.g., off-sites, summits, conferences, team meetings)Coordinates special projects as neededMonitors, organizes, and, where applicable, actions executives’ emailPlans travel and manages expense reports; both within US and globallyCreates communications and presentations as neededMaintains function-level distribution listsInteracts with executives and coordinates with assistants across the organizationOther responsibilities as neededQualificationsMin. 3-5 years of administrative experience in fast-paced, corporate environmentExperience managing multiple executives and client groups, naturally able to juggle many priorities at onceExtremely detail-oriented, takes pride in being thorough and accurateAble to adapt to and thrive in an agile and dynamic work environmentSeasoned at managing executive’s work schedules, events and travel arrangements (including international)Natural relationship-builder with executives, team members and admin peersEffective communicator both written and verbal, can adapt tone and message based on audience typeQualifications (Continued)Solution-oriented and pro-active at investigating and implementing the best resolutionUses sound judgment to balance priorities effectively and meet deadlinesComfortable escalating issues and operating effectively in times of ambiguity or uncertaintyAble to work in a hybrid-office approach; required in-office time 3 days per week. Must live in NYC metro area and be within commutable distance from the office.Proficient in Excel, PowerPoint, SharePoint, Outlook, Visio, and Concur.Maintains utmost confidentiality and professionalism.Interest in beauty industry and/or technology a plusPay Range:The anticipated hourly range for this position is $32.20 to $50.75. Exact hourly rate depends on several factors such as experience, skills, education, and budget. Hourly range may vary based on geographic location. In addition to hourly rate, this position may be eligible for an annual discretionary bonus, education, and budget. Salary range may vary based on geographic location.In addition to base salary, this position is eligible for participation in a highly competitive bonus program with the possibility for overachievement based on performance and company results. In addition, The Estée Lauder Companies offers a variety of benefits to eligible employees, including health insurance coverage (medical, dental, and vision insurance), wellness and family support programs, life and disability insurance, retirement savings plans, paid leave programs, education-related programs, paid holidays and vacation time, and many others. Many of these benefits are subsidized or fully paid for by the company.Equal Opportunity Employer:It is Company's policy not to discriminate against any employee or applicant for employment on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. The Company will endeavor to provide a reasonable accommodation consistent with the law to otherwise qualified employees and prospective employees with a disability and to employees and prospective employees with needs related to their religious observance or practices. Should you wish to apply for this position or any other position with the Company and you believe you require assistance to complete an application or participate in an interview, please contact [e-mail] Applicants: Persons with disabilities needing accommodations for employment must notify the company in writing of the need for an accommodation within 182 days after the date the person with a disability knew or reasonably should have known that an accommodation was needed.Philadelphia Applicants: Philadelphia's Fair Chance Hiring LawRhode Island Applicants: The company is subject to chapters 29-38 of title 28 of the general laws of Rhode Island and is therefore covered by the state's workers' compensation law.