Administrative Assistant, Teaching & Learning PD

Professional Development Center; Jenks (OK); On-site; USD 18,000 - 25,000; Full time

Job summary

Jenks Public Schools Professional Development Center in Jenks, Oklahoma is seeking an Administrative Assistant for Teaching and Learning/Professional Development. This full-time, on-site role supports communications, records management, budgeting, and meeting coordination to help staff access resources and guidelines.

Starting date is immediate. The ideal candidate has a high school diploma or GED and the ability to handle purchasing, travel logistics, and clerical duties within a district

Qualifications

• High School diploma or GED required.
• Satisfy all district requirements with regard to physical health and citizenship.
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Responsibilities

• Open, close, maintain, and facilitate the use of the Professional Learning Center.
• Maintain, verify, and communicate professional learning information (records, events, and guidelines) to all staff members via the registration system and respond to all questions regarding records, registration, and guidelines when possible.
• Answer telephone calls, respond to inquiries, and provide administrative support for the Offices of Teaching and Learning and Professional Learning.
• Manage the professional library through Destiny.
• Support the new teacher training process including scheduling, registration, communication, materials preparation, and logistical arrangements.
• Assist with annual budget setup, monitor expenditures, reconcile financial records, and provide accurate budget updates as requested.
• Prepare requisitions, process purchase orders, coordinate travel arrangements (as applicable), and maintain accurate financial records for professional learning funds, textbook funds, media bond funds, AVID funds, gifted funds, Title II funds, and other assigned program budgets.
• Maintain records and support P-Card purchasing processes for the Executive Director of Teaching and Learning and Director of Professional Learning.
• Attend Professional Learning Team meetings and communicate regularly with team members.
• Prepare materials, coordinate logistics, and provide administrative support for Teaching and Learning meetings, Curriculum Alignment and Adoption Committee meetings, and other assigned district meetings.
• Support the Teacher of the Year process.
• Coordinate administrative details for assigned Teaching and Learning and Professional Learning projects, including maintaining accurate records, organizing information, monitoring timelines, tracking outstanding items, and communicating progress to ensure timely completion.

Education

High School diploma or GED

Job description

Jenks Public Schools Professional Development Center in Jenks, Oklahoma is seeking an Administrative Assistant for Teaching and Learning/Professional Development. This full-time, on-site role supports communications, records management, budgeting, and meeting coordination to help staff access resources and guidelines.

Starting date is immediate. The ideal candidate has a high school diploma or GED and the ability to handle purchasing, travel logistics, and clerical duties within a district