Administrative Assistant, Special Education

Intermediate School District 917; Rosemount (MN); On-site; USD 27,000 - 39,000; Full time

Job summary

INTERMEDIATE SCHOOL DISTRICT 917 is seeking an Administrative Assistant to support the Director of Teaching and Learning and the Director of Social/Emotional Learning at the district office in Rosemount, MN. Hours are 8 per day, 226 days per year, with a starting rate of $24.12 per hour under the Office Professionals contract.

The Administrative Assistant will handle confidential communications, front-line inquiries, scheduling, budget tracking, onboarding, and records management, while

Qualifications

• Minimum of a high school diploma or GED with 1–3 years of admin support experience.
• Self-starter with a positive attitude and ability to work independently.
• Strong written and verbal communication and organizational skills.
• Proficient with Word, Excel, Google Docs and shared files.
• Able to learn SpEd Forms, Infinite Campus, Kelly Education, eFin, Destiny, and district systems.
• Capable of handling multiple deadlines and annual activities.
• Ability to maintain confidentiality and follow district procedures.
• Team-oriented with ability to work with staff, students, families, vendors and partners.

Responsibilities

• Perform program-specific administrative functions; compose, review, and edit correspondence, reports, presentations, and publications for accuracy and consistency.
• Act as a resource and secretary for department staff, assisting with daily duties and ensuring timely access to materials, information, and training.
• Coordinate professional development, training, and staff onboarding activities, including schedules, registrations, materials, attendance records, and completion checklists.
• Coordinate staff evaluation schedules and maintain related tracking records in accordance with district procedures.
• Schedule meetings, prepare materials and notes, and assist with annual activities and special projects.
• Complete financial transactions with public and district personnel; process purchase requisitions, invoices, vendor paperwork, and mileage documentation.
• Coordinate the purchase of supplies, curriculum, assessment materials, and training resources; monitor and track budget expenditures and maintain related grant records.
• Maintain inventories and coordinate access to curriculum, assessment, training, and technology resources.
• Prepare and update program data, reports, shared files, website information, and department communications.
• Maintain staff attendance records, timesheets, checklists, and personnel support lists in accordance with district procedures.
• Act as a resource for parents, students, non-district staff, and the general public to provide information and facilitate access to and collaboration with district programs and services.
• Answer phones, transfer calls, take messages, and respond to routine inquiries.
• Assist in recording, updating, and maintaining files, protecting confidential information and access to shared records.
• Perform other job-related duties as assigned

Skills

Self-starter

Communication skills

Organizational skills

Time management

Teamwork

Education

High school diploma or GED

Tools

Word

Excel

Google Docs

SpEd Forms

Infinite Campus

Kelly Education

eFin

Destiny

Job description

Administrative Assistant, Special Education JobID: 1951

• Date Posted:
  10/23/2026
• Location:
  District Administrative Offices, Rosemount, MN
• Date Available:
  ASAP

INTERMEDIATE SCHOOL DISTRICT 917

POSITION OPENING

Date Posted: 10.23.2026
Position Title: Administrative Assistant to both the Director of Teaching and Learning and to the Director of Social/Emotional Learning.
Assignment Location: Intermediate School District Office, Rosemount, MN
Hours per Day: 8.0
Schedule: 7:00 a.m. to 3:30 p.m., Monday through Friday, 226 days per year
Anticipated Start Date: ASAP
Starting At: $24.12 per hour, per the Office Professionals contract

POSITION OVERVIEW

In this role, the administrative assistant will provide administrative and operational support to both the Director of Teaching and Learning and to the Director of Social/Emotional Learning.

In this role, it is vital to maintain confidentiality, communicate clearly and effectively, both orally and in writing, and resolve problems and inquiries in a manner that establishes and maintains effective working relationships with other school personnel, students, parents, vendors, community partners, and the general public.

RESPONSIBILITIES

• Perform program-specific administrative functions; compose, review, and edit correspondence, reports, presentations, and publications for accuracy and consistency.
• Act as a resource and secretary for department staff, assisting with daily duties and ensuring timely access to materials, information, and training.
• Coordinate professional development, training, and staff onboarding activities, including schedules, registrations, materials, attendance records, and completion checklists.
• Coordinate staff evaluation schedules and maintain related tracking records in accordance with district procedures.
• Schedule meetings, prepare materials and notes, and assist with annual activities and special projects.
• Complete financial transactions with public and district personnel; process purchase requisitions, invoices, vendor paperwork, and mileage documentation.
• Coordinate the purchase of supplies, curriculum, assessment materials, and training resources; monitor and track budget expenditures and maintain related grant records.
• Maintain inventories and coordinate access to curriculum, assessment, training, and technology resources.
• Prepare and update program data, reports, shared files, website information, and department communications.
• Maintain staff attendance records, timesheets, checklists, and personnel support lists in accordance with district procedures.
• Act as a resource for parents, students, non-district staff, and the general public to provide information and facilitate access to and collaboration with district programs and services.
• Answer phones, transfer calls, take messages, and respond to routine inquiries.
• Assist in recording, updating, and maintaining files, protecting confidential information and access to shared records.
• Perform other job-related duties as assigned

QUALIFICATIONS

• Minimum of a high school diploma or GED with one to three years of administrative support experience involving mid- to high-level responsibilities; administrative assistant experience in a school setting preferred.
• Self-starter with a positive attitude and the ability to complete routine assignments independently within district procedures.
• Evidence of good written and verbal communication skills and good organizational skills, including the ability to manage competing deadlines and recurring annual activities.
• Evidence of excellent computer skills working with Word, Excel, Google Docs, spreadsheets, presentations, and shared files.
• Ability to learn a variety of web-based programs such as SpEd Forms, Infinite Campus, Kelly Education, eFin, Destiny, and district website systems.
• Ability to maintain accurate financial, attendance, training, inventory, and program records and perform arithmetic computations needed for purchasing and expenditure tracking.
• Ability to coordinate meetings, professional development, onboarding activities, and related schedules and materials.
• Ability to maintain confidentiality and follow district procedures for handling student, staff, and financial information.
• Ability to work effectively as a team member with staff, parents, vendors, community partners, and community members.
• Ability to interact and build positive relationships with students of varying ability levels and skills.

PHYSICAL REQUIREMENTS

• Work regularly requires sitting and frequently requires reaching with hands and arms.
• Occasionally requires exertion of up to 25 pounds of force, standing, walking, crouching, pushing or pulling, and lifting.
• Work has standard vision requirements; vocal communication and hearing are required for expressing or exchanging ideas and perceiving information.
• Work is generally in a moderately quiet location.

DISTRICT PROFILE

Intermediate School District 917 provides special education, career & technical education (CTE), and/or alternative learning for nine member districts in the south metro. Our programs are located in more than 20 sites throughout the south metro, including Dakota County Technical College (DCTC) where our district office is located. We focus on being purposeful, personalized partners within our community as we model an innovative culture with diverse pathways serving students and families through equitable practices with highly trained staff. The culture of ISD 917 is built on the core values of collaboration, empathy, innovation, stewardship, communication, integrity, personalization, equity, and diversity. Our programs are designed to provide high quality, equitable, and specialized programming to meet the needs of all students. We serve students from birth through age 21 in a variety of special education programs located in multiple sites. Our CTE programs are all located at DCTC, and our alternative learning program (Dakota County Area Learning School (DCALS) has two locations, one co-located in DCTC in Rosemount and one in West St. Paul. At ISD 917, we belong to each other, and no one is invisible.

Mission (= Our Core Purpose)

In partnership with member districts, Intermediate School District 917 provides high quality, equitable, and specialized programming to meet the needs of all students.

Vision (= What We Intend to Create)

Intermediate School District 917 models an innovative culture with diverse pathways serving students and families through equitable practices with highly trained staff.

Core Values (= Drivers of Our Words and Actions)

• Collaboration: Working together to achieve more collectively.
• Empathy: Considering and respecting the perspective and needs of member districts, students, families and staff.
• Innovation: Ongoing improvement of programs and services.
• Stewardship: Managing financial and human resources carefully and responsibly.
• Communication: Multi-dimensional, transparent conversation focused on sharing information and creating a positive learning and working environment.
• Integrity: Aligning our actions with our values and beliefs.
• Personalization: Building on the strengths and addressing the unique needs of individual students.
• Equity: Intentionally providing opportunities while removing barriers at all levels of the organization.
• Diversity: Appreciating and valuing everyone's unique selves.

Strategic Directions (= Focus of Our Improvement Efforts)

• Increase student achievement and engagement
• Support and lead staff through continuous improvement
• Deepen engagement of stakeholders through quality, equitable communication practices
• Increase social-emotional learning and skills for students and staff
• Increase support for ALL through inclusive practices

  District Motto

  Purposeful. Personalized. Partners.

  For more information on Special Education Services, click here

  And for more information on Secondary Services, click here

  Application Procedure

  Can be completed at https://www.applitrack.com/isd917/onlineapp/

  District 917's Website

  http://www.isd917.org/

  Intermediate School District 917 is an equal opportunity employer

  Postings current as of 10/29/2026 11:39:42 AM CST.