Administrative Assistant (Tax)

Syufy Enterprises LP; San Rafael (CA); On-site; USD 37,000 - 41,000; Full time

Benefits offered by this job

PTO

Full benefits package

401K with dollar for dollar match up

Job summary

Syufy Enterprises LP in Marin is seeking a Tax Administrative Assistant to support the Tax and Investment Departments and to manage day-to-day administrative tasks. You will handle confidential information, assist with compliance delivery, filing, invoicing, and general office duties.

The role requires strong organizational skills, proficiency in Microsoft Office, and the ability to work with team members across departments. Competitive benefits and full-time hours are provided.

Qualifications

• Entry-level position; one or more years of tax staff, administrative assistant, or equivalent work experience is preferred.
• Highly organized, detail-oriented, self-motivated, and resourceful, with the ability to manage multiple concurrent duties and assignments with minimal direct supervision.
• Strong judgment, flexibility, and ability to work effectively as part of a team.
• Ability to handle sensitive and confidential information within and across departments.
• Strong computer skills, particularly in Microsoft PowerPoint, Word, Excel, and Adobe Acrobat.
• Familiarity with AI tools, such as Microsoft Copilot or Claude, is a plus.
• Tax services experience, familiarity with tax matters, or an interest in tax is a plus.
• High school diploma or equivalent required; bachelor’s degree or higher is desirable.
• Ability to read, analyze, and interpret general business periodicals, professional manuals, invoices, and technical procedures.
• Ability to write reports, business correspondence, and procedure manuals, and to present information and respond to questions from managers, vendors, and the general public.
• Ability to add, subtract, multiply, and divide using whole numbers, common fractions, and decimals.
• Ability to solve practical problems, exercise independent judgment, and interpret written, oral, diagram, or schedule-based instructions.

Responsibilities

• Manage the compliance delivery process, including internal logs, certified mailings, and assembly of returns.
• Organize and maintain historical and current hard-copy and electronic filing systems.
• Monitor office supplies, place orders as needed, and confirm order accuracy.
• Support daily office functions, including date-stamping and distributing mail and coordinating plant maintenance.
• Process invoices and check requests.
• Provide administrative support to the Tax Department as needed.
• Maintain written desk procedures for all assigned responsibilities.

Skills

Tax admin

Administrative support

Data entry

Microsoft Office

AI tools familiarity

Education

High school diploma or equivalent

Bachelor’s degree desirable

Tools

Microsoft PowerPoint

Microsoft Word

Microsoft Excel

Adobe Acrobat

AI tools like Copilot/Claude

Job description

Syufy Enterprises is a fast-growing, financially strong Marin-based entertainment and leisure company that owns a variety of businesses, including high-end athletic clubs and spas, restaurants, golf venues, shopping centers, public markets and drive-in theaters. Over the next several years, the company will be rapidly expanding all its brands and looking to invest in new brands. At Syufy Enterprises, our culture is built on service, integrity, teamwork, and drive. We put people first, lead with honesty and empathy, collaborate across teams, and drive meaningful results. We are committed to supporting one another, building strong relationships, and making meaningful impact.

Position Summary:

The Tax Administrative Assistant reports to the Tax Specialist and is responsible for maintaining organization for the Tax and Investment Departments while supporting a variety of tax processes and projects. This role also manages day-to-day administrative functions of the office. The position works under the general supervision of the Tax Specialist, with indirect oversight from the Vice President of Tax, and regularly handles highly confidential information, including tax returns and bank account information.

• Manage the compliance delivery process, including internal logs, certified mailings, and assembly of returns.
• Organize and maintain historical and current hard-copy and electronic filing systems.
• Monitor office supplies, place orders as needed, and confirm order accuracy.
• Support daily office functions, including date-stamping and distributing mail and coordinating plant maintenance.
• Process invoices and check requests.
• Provide administrative support to the Tax Department as needed.
• Maintain written desk procedures for all assigned responsibilities.

Qualifications

• Entry-level position; one or more years of tax staff, administrative assistant, or equivalent work experience is preferred.
• Highly organized, detail-oriented, self-motivated, and resourceful, with the ability to manage multiple concurrent duties and assignments with minimal direct supervision.
• Strong judgment, flexibility, and ability to work effectively as part of a team.
• Ability to handle sensitive and confidential information within and across departments.
• Strong computer skills, particularly in Microsoft PowerPoint, Word, Excel, and Adobe Acrobat.
• Familiarity with AI tools, such as Microsoft Copilot or Claude, is a plus.
• Tax services experience, familiarity with tax matters, or an interest in tax is a plus.
• High school diploma or equivalent required; bachelor’s degree or higher is desirable.
• Ability to read, analyze, and interpret general business periodicals, professional manuals, invoices, and technical procedures.
• Ability to write reports, business correspondence, and procedure manuals, and to present information and respond to questions from managers, vendors, and the general public.
• Ability to add, subtract, multiply, and divide using whole numbers, common fractions, and decimals.
• Ability to solve practical problems, exercise independent judgment, and interpret written, oral, diagram, or schedule-based instructions.

Physical and Environmental Requirements:

• Occasional bending, kneeling, and lifting up to 25 lbs
• Frequent sitting and occasional standing, walking, reaching
• Noise level may be moderate to high at times
• $26.50 - $29.70 per hour and based on relevant experience to the role. Full-time hours.
• PTO.
• Full benefits package.
• 401K with dollar for dollar match up to 4%.

Equal Employer Opportunity (EEO)

We are an Equal Employment Opportunity employer. All qualified applicants will be considered for employment regardless of age, national origin, race, color, disability, religion, sexual orientation, gender identity or expression, or any other characteristic protected under applicable law.