Tax Office Operations Coordinator

SYUFY GROUP; San Rafael (CA); On-site; USD 55,000 - 62,000; Full time

Benefits offered by this job

Full benefits package

PTO

401K with 4% match

Annual incentive bonus eligibility

Job summary

Syufy Enterprises in California seeks a Tax Administrative Assistant to support the Tax and Investment Departments. You will handle confidential tax documents, maintain filing systems, process invoices, and assist with day-to-day office tasks under the Tax Specialist and VP of Tax.

This entry-level role emphasizes organization, discretion, and teamwork. Proficiency with Microsoft Office and Adobe Acrobat is expected, with familiarity of AI tools a plus.

Qualifications

• High school diploma or equivalent; bachelor’s degree desirable.
• Strong organization, detail orientation, and ability to handle confidential information.
• Proficient with Microsoft Office and Adobe Acrobat; experience with AI tools preferred.

Responsibilities

• Manage the compliance delivery process with logs and returns assembly.
• Organize historical and current filing systems (hard-copy and electronic).
• Monitor supplies, place orders, and verify order accuracy.
• Provide administrative support to the Tax Department and handle invoices.
• Maintain written desk procedures for assigned tasks.

Skills

Organizational skills

Attention to detail

Microsoft PowerPoint

Microsoft Word

Microsoft Excel

Adobe Acrobat

AI tools familiarity

Education

High school diploma or equivalent

Bachelor’s degree desirable

Tools

Microsoft Copilot

Claude AI

Job description

Syufy Enterprises in California seeks a Tax Administrative Assistant to support the Tax and Investment Departments. You will handle confidential tax documents, maintain filing systems, process invoices, and assist with day-to-day office tasks under the Tax Specialist and VP of Tax.

This entry-level role emphasizes organization, discretion, and teamwork. Proficiency with Microsoft Office and Adobe Acrobat is expected, with familiarity of AI tools a plus.