Administrative Assistant | Surgical Pathology | Day | Part-Time

UF Health; Gainesville (FL); On-site; USD 32,000 - 46,000; Full time

Job summary

UF Health in Gainesville seeks an Assistant to the Surgical Pathology department to coordinate activities and maintain databases for slides, blocks, and reports. You will document case calls, support statistics, budget, and teaching projects, and prepare send-outs while serving as a backup for secretarial tasks.

Preference given to candidates with a laboratory background, strong medical terminology knowledge, and excellent organizational skills.

Qualifications

• High School Diploma or equivalent.
• Some college coursework preferred.
• 1–2 years in secretarial, administrative, finance, healthcare, or related field.

Responsibilities

• Coordinates Surgical Pathology activities and maintains slide, block, and report databases.
• Documents calls related to cases and supports statistics, budget, research and teaching projects.
• Accessions consult material and prepare/monitor Surgical Pathology send-outs.
• Backups for secretarial and transcription responsibilities.

Skills

Medical terminology

Office procedures

Typing 50 CWPM

Organizational skills

Independent work

Critical thinking

Creative solutions

Team collaboration

Education

High School Diploma

Some college coursework

1–2 years in admin/healthcare

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Office management software

Job description

Overview

Acts as an Assistant to the Surgical Pathology department. Coordinates activities of Surgical Pathology including maintaining databases and files regarding all Surgical Pathology slides, blocks and reports. Documents calls pertaining to cases, performs special projects relating to statistics, budget, research and teaching. Accessions consult material. Prepares and monitors Surgical Pathology send-outs. Serves as a backup for secretarial and transcriber responsibilities.

Laboratory background preferred but not required.

Qualifications

Minimum Education and Experience Requirements:

• High School Diploma or equivalent required; some college coursework preferred.
• Minimum of 1-2 years in one of the following fields: secretarial, administrative, finance, accounting, healthcare, or business/finance related field.

Ideal Skills:

• Proficiency in medical terminology and office procedures.
• Typing speed of at least 50 CWPM with accuracy.
• Experience with office management systems, including Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and multitasking skills.
• Excellent communication skills and ability to work independently.
• Ability to use critical thinking, problem solving, and conflict resolution.
• Have a forward-thinking mentality, actively seeking opportunities and proposing creative solutions.
• Be a highly resourceful team-player with the ability to establish and maintain effective working relationships and appropriate discretion.