Administrative Assistant | Surgical Pathology | Day | Part-Time

UF Health; Gainesville (FL); On-site; USD 30,000 - 46,000; Full time

Job summary

UF Health in Gainesville seeks an Assistant to the Surgical Pathology department. You will coordinate activities, maintain databases and files for slides, blocks, and reports, and document calls related to cases.

This role supports statistics, budget, research and teaching projects, and serves as a backup for secretarial and transcriber responsibilities.

A laboratory background is preferred but not required; candidates with strong organization and communication skills will excel.

Qualifications

• Proficiency in medical terminology and office procedures.
• Typing speed of at least 50 CWPM with accuracy.
• Experience with office management systems, including Word, Excel and Outlook.
• Strong organizational and multitasking skills.
• Excellent communication skills and ability to work independently.
• Ability to use critical thinking, problem solving and conflict resolution.
• Forward-thinking mentality and resourceful team-player.

Responsibilities

• Coordinate Surgical Pathology activities and maintain databases/files for slides, blocks and reports.
• Document calls pertaining to cases and manage related data.
• Prepare and monitor Surgical Pathology send-outs.
• Serve as a backup for secretarial and transcriber responsibilities.
• Assist with statistics, budget, research and teaching projects.

Skills

Medical terminology

Typing 50 CWPM

Office management

Organizational skills

Communication skills

Problem solving

Critical thinking

Team player

Education

High School Diploma

Some college coursework

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Overview

Acts as an Assistant to the Surgical Pathology department. Coordinates activities of Surgical Pathology including maintaining databases and files regarding all Surgical Pathology slides, blocks and reports. Documents calls pertaining to cases, performs special projects relating to statistics, budget, research and teaching. Accessions consult material. Prepares and monitors Surgical Pathology send-outs. Serves as a backup for secretarial and transcriber responsibilities.

Laboratory background preferred but not required.

Qualifications

Minimum Education and Experience Requirements:

• High School Diploma or equivalent required; some college coursework preferred.
• Minimum of 1-2 years in one of the following fields: secretarial, administrative, finance, accounting, healthcare, or business/finance related field.

Ideal Skills:

• Proficiency in medical terminology and office procedures.
• Typing speed of at least 50 CWPM with accuracy.
• Experience with office management systems, including Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and multitasking skills.
• Excellent communication skills and ability to work independently.
• Ability to use critical thinking, problem solving, and conflict resolution.
• Have a forward-thinking mentality, actively seeking opportunities and proposing creative solutions.
• Be a highly resourceful team-player with the ability to establish and maintain effective working relationships and appropriate discretion.