Administrative Assistant Substitute

Rush City Public Schools; Rush City (MN); On-site; USD 26,000 - 30,000; Full time

Job summary

Rush City Public Schools is seeking a Substitute Administrative Assistant to staff the CE Jacobson Elementary School office. The role supports school leadership, staff, students, and families by managing daily operations, attendance, and communications in a fast-paced environment.

The ideal candidate is organized, friendly, and capable of handling sensitive information while working in a team-oriented setting.

Qualifications

• Strong computer skills with office software proficiency.
• Excellent verbal and written communication abilities.
• Previous experience in a school administrative or office support role.

Responsibilities

• Greet students, parents, guardians, visitors, and district personnel with warmth and professionalism.
• Answer incoming main office phone lines, direct inquiries, and manage building communications.
• Monitor main entrance security systems and issue guest badges per safety protocols.
• Manage end-of-day dismissal changes, bus pass logs, and parent pick-up updates.
• Monitor daily student attendance, log excuses/absences and call families for unexcused absences.
• Maintain student demographics, emergency contacts, and SIS data accuracy.
• Assist with substitute teacher check-in and coverage schedules.

Skills

Strong computer skills

Excellent verbal and written comms

Tools

Microsoft Office

Google Workspace

Job description

• Position Type:
  Support Staff/ Administrative Assistant
  
• Date Posted:
  10/14/2026
  
• Location:
  Rush City - CE Jacobson Elementary
  
• Date Available:
  Immediately
  

Job Title: Substitute Administrative Assistant
Location: CEJacobson Elementary School
Reports To: Elementary School Principal Alicia Nelson ( [e-mail] )
Employment Type:Full-time, Temporary, Long-Term Substitute
Compensation:$20.19/hour

Position Summary

The Elementary School Administrative Assistant serves as the welcoming face and operational hub of the elementary school office. This position provides critical administrative support to school leadership, staff, students, and families by managing daily office workflows and student attendance enrollment. The ideal candidate is warm, patient, highly organized, detail-oriented, and passionate about supporting young learners and their families in a fast-paced environment.

Primary Responsibilities

• Greet students, parents, guardians, visitors, and district personnel with warmth and professionalism.
• Answer incoming main office phone lines, direct inquiries, and manage building communications.
• Monitor main entrance security systems, operate secure visitor management software, issue guest badges, and ensure standard visitor sign-in/out safety protocols are followed.
• Manage end-of-day dismissal adjustments, bus pass logs, parent pick-up changes, and communicate changes to classroom teachers and transportation services.
• Monitor daily student attendance, log excuses/absences and call families regarding unexcused absences
• Maintain accurate student demographics, emergency contacts, medical alerts, and parent/guardian permissions within the district's Student Information System (SIS).
• Assist with managing substitute teacher check-in and coverage schedules

Maintain inventory and order office/instructional supplies

Required Qualifications

• Strong computer skills and proficiency with office software (e.g., Microsoft Office, Google Workspace).
• Excellent verbal and written communication skills.

Positive attitude and ability to work in a team-oriented environment.

Preferred Qualifications

• Experience using Synergy Student Information System.

Previous experience in a school administrative or office support role.

Postings current as of 10/15/2026 11:21:20 PM CST.

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