Administrative Assistant — Streamline Office Operations

Ultimate Staffing Services; Pasadena (CA); On-site; USD 28,000 - 32,000; Full time

Job summary

Ultimate Staffing Services in Pasadena, CA is seeking an Administrative Assistant to provide essential administrative and clerical support for day-to-day office operations. You will serve as a key contact for internal teams, customers, and vendors while maintaining organized records and coordinating schedules.

The role requires strong organizational, verbal, and written communication skills, with attention to detail and the ability to work both independently and with others in a fast-paced

Qualifications

• Previous administrative, clerical, customer service, or office support experience preferred.
• Strong organizational and time management skills with the ability to prioritize multiple tasks.
• Excellent verbal and written communication skills.
• Detail-oriented with strong problem-solving abilities.
• Ability to work independently and collaboratively in a fast-paced environment.
• Professional demeanor and commitment to providing exceptional internal and external customer service.

Responsibilities

• Manage incoming calls, emails, and correspondence, directing inquiries to the appropriate departments.
• Schedule appointments, meetings, and conference calls, maintaining calendars and coordinating logistics.
• Prepare, review, and maintain business documents, reports, records, and filing systems.
• Enter, update, and verify data to ensure accurate recordkeeping and reporting.
• Assist with order processing, billing, invoicing, and other administrative transactions.
• Coordinate office activities and provide support to management and departmental staff.
• Greet visitors, handle front desk responsibilities, and maintain a professional office environment.
• Organize and distribute incoming and outgoing mail, packages, and correspondence.
• Maintain office supplies and coordinate purchasing requests as needed.
• Support special projects and assist with process improvements to enhance operational efficiency.
• Collaborate with internal teams and external partners to resolve administrative and operational issues.
• Ensure confidentiality and accuracy when handling company information and documentation.

Skills

Administrative experience

Organizational skills

Time management

Communication skills

Detail oriented

Problem solving

Teamwork

Job description

Ultimate Staffing Services in Pasadena, CA is seeking an Administrative Assistant to provide essential administrative and clerical support for day-to-day office operations. You will serve as a key contact for internal teams, customers, and vendors while maintaining organized records and coordinating schedules.

The role requires strong organizational, verbal, and written communication skills, with attention to detail and the ability to work both independently and with others in a fast-paced