Administrative Assistant - Strategy & Communication

St. Tammany Health System; Covington (LA); On-site; USD 36,000 - 48,000; Full time

Job summary

St. Tammany Health System in Covington, LA is seeking a detail-oriented administrative assistant to handle reception, mail distribution, and visitor information, routing calls to the correct personnel.

The role requires strong organization, multitasking, and proficiency in Microsoft Outlook, Word and Excel, with a focus on timely, professional service.

Scheduled for 40 hours weekly in a hospital setting, with a commitment to equal opportunity employment.

Qualifications

• High school graduate with minimum clerical experience.
• Proficient in Microsoft Outlook, Word and Excel.
• Ability to organize, prioritize and meet deadlines with minimal supervision.
• Excellent customer service, communication and gatekeeping skills.

Responsibilities

• Receive and distribute administration mail and packages.
• Greet visitors professionally and direct them to the appropriate personnel or room.
• Provide information to callers and visitors and take messages.
• Operate phone console and refer calls appropriately.
• Maintain calendar coordination and procurement duties as needed.
• Perform other clerical tasks to support office operations.

Skills

Communication skills

Reception skills

Organizational skills

Multitasking

Education

High school diploma

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Content management systems

Job description

At St. Tammany Health System, delivering world-class healthcare close to home is our goal. That means we are committed to attracting and retaining the very best professionals for every position in our health system.

We believe the pristine beauty of St. Tammany Parish adds to our attractive compensation package. The health system is nestled in the heart of Covington on the north shore of Lake Pontchartrain. It is a peaceful, scenic, community-oriented area with an abundance of amenities to suit every taste.

Job Description And Position Requirements

Scheduled Weekly Hours: 40

JOB SUMMARY

Duties include receiving and distributing all administration mail and packages, greeting visitors in a professional, courteous and timely manner, announcing and/or directing them to proper personnel or meeting room. Take messages and provide basic information as required and provide information to callers and visitors. Operate phone console to receive calls and refer to appropriate persons. Ability to re-organize workload to meet deadlines and to tolerate interruptions required. Perform various clerical duties as time allows and other related administrative support as assigned.

MINIMUM QUALIFICATIONS

• High school graduate or equivalent.
• Three (3) years of experience in clerical and administrative duties with minimum direct supervision.
• Must have knowledge of general office procedures, advanced experience in Microsoft Outlook, Microsoft Word & Microsoft Excel.
• Ability to operate office equipment including copier, fax machine, etc., and ability to type memos, correspondence, reports, and other documents.
• Experience in taking formal minutes preferred.
• Demonstrated competence in administrative skills including recordkeeping, purchasing/procurement, inventory management and complex calendar coordination.
• Reception skills including gatekeeping with excellent customer service, phone manners and email etiquette. Must possess a clear speaking voice and a professional appearance and attitude.
• Must be able to think quickly, often solving problems that arise. Attention to details, and excellent organization skills with the ability to meet deadlines and multi-task. Ability to plan, prioritize and organize effectively.
• Proficiency in Microsoft Office Suite and basic knowledge or awareness of content management systems.
• Must possess the necessary discretion to deal with confidential information, have the ability to establish and maintain rapport with all levels of hospital colleagues, visitors and patients.
• Must be able to think quickly, often solving problems that arise. Attention to details, and excellent organization skills with the ability to meet deadlines and multi-task. Ability to plan, prioritize and organize effectively.
• Must possess a clear speaking voice and a professional appearance and attitude.
• Excellent interpersonal and communication skills including the ability to communicate both orally and in writing in a clear manner using appropriate grammar and spelling.

PHYSICAL DEMANDS

Must possess good physical health. Some requirements include but are not limited to standing, sitting or walking for long periods of time. Lifting at least 10 pounds is required.

Physical Effort required:

Constant (67%-100%) – talking, hearing, seeing

Frequently (34%-66%) - stooping, reaching

Occasionally (1%-33%) – lifting, carrying, pushing/pulling, balancing, crouching, handling/feeling

EMPLOYMENT

Each St. Tammany Health System staff member is expected to conduct himself or herself according to our mission, vision and values.

If you feel you are unable to demonstrate those characteristics, we respectfully request that you do not proceed with the application process.

EQUAL OPPORTUNITY EMPLOYER

St. Tammany Health System is an Equal Opportunity Employer. St. Tammany Health System is committed to equal employment opportunity for all employees and applicants without regard to race, color, religion, sex, age, national origin or ancestry, citizenship, sexual orientation, gender identity, veteran status, disability status, genetic information or any other protected characteristic under applicable law.