Administrative Assistant Sr

Medical College of Wisconsin - Internal; Milwaukee (WI); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking a skilled Administrative Assistant Sr. to support the Graduate School. This role involves managing the Dean’s calendar, coordinating schedules, and handling correspondence. The ideal candidate will excel in organization, time management, and communication, ensuring smooth operations within the department. Join a dynamic team where your contributions will enhance the educational experience and support the growth of future leaders in the medical field. If you are detail-oriented and thrive in a collaborative environment, this opportunity is perfect for you.

Qualifications

• In-depth knowledge of organizational policies and procedures.
• Experience in administrative duties requiring considerable skill.

Responsibilities

• Maintain Dean’s calendar and coordinate schedules and meetings.
• Process department purchases, expense reports, and invoices.
• Collaborate on planning and implementation of Graduate School events.

Skills

Organizational Skills

Time Management

Interpersonal Skills

Communication Skills

Problem-Solving Skills

Customer Service Standards

Tools

Computer Applications

Software Packages

Job description

As an Administrative Assistant Sr. in the Graduate School, you will perform routine and advanced administrative duties requiring considerable skill and in-depth knowledge of organizational policies and procedures, under general direction.

Primary Functions

1. Maintain Dean’s calendar; coordinate schedules, meetings, appointments, and travel itineraries and related arrangements.
2. Coordinate written correspondence in collaboration with the Dean.
3. Compile and process awards that support learner travel.
4. Monitor Graduate School general email inbox and reply appropriately or forward for additional feedback, which may contain confidential information.
5. Process department purchases, expense reports, and invoices.
6. Assist with functions of Graduate Studies Counsel as needed.
7. Collaborate on planning and implementation of Graduate School events.
8. Use complex functions of a variety of computer applications and software packages.
9. Proofread and format documents to ensure accuracy.
10. Compile data and information from multiple sources to prepare reports.
11. Other duties as assigned.

Knowledge – Skills – Abilities

Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management.

Organization, time management, interpersonal, communication, and problem-solving skills.