Administrative Assistant Sr- Surgical Oncology

Medical College of Wisconsin - Internal; Milwaukee (WI); On-site; USD 45,000 - 65,000; Full time

Job summary

A leading medical college seeks an Administrative Assistant Sr. for the Department of Surgery's Surgical Oncology Division. Responsibilities include advanced administrative tasks, managing schedules, and preparing documents while ensuring confidentiality. The ideal candidate will exhibit strong organization, communication, and problem-solving skills, contributing to the efficiency of the department.

Qualifications

• Knowledge of computers and clerical procedures.
• Ability to maintain HIPAA confidentiality.
• Experience with Epic or similar systems is a plus.

Responsibilities

• Prepare clinical and operative documents using Epic.
• Coordinate schedules, meetings, and travel itineraries.
• Process payment requests and maintain filing systems.

Skills

Customer Service

Organization

Time Management

Interpersonal Skills

Problem Solving

Communication

Job description

As an Administrative Assistant Sr. in the Department of Surgery's Surgical Oncology Division you will perform routine and advanced administrative duties requiring considerable skill and in-depth knowledge of organizational policies and procedures, under general direction.

Primary Functions

• Utilize Epic to prepare clinical, operative and conference related correspondence, reports, and other documents. Maintain HIPAA confidentiality of department and patient data.
• Maintenance of pagers; ordering new pagers as needed. Maintain, update and distribute call schedules.
• Obtain insurance preauthorization for surgical procedures.
• Compose correspondence as needed, which may contain confidential information.
• Proofread and format documents to ensure accuracy.
• Screen telephone calls and visitors to resolve complex inquiries. Triage patient and provider phone calls, resolve routine inquiries and take appropriate messages.
• Provide backup administrative coverage for other administrative staff during administrative staff vacation and sick time.
• Coordinate schedules, meetings, appointments, and travel itineraries and related arrangements.
• Compile data and information from multiple sources to prepare reports.
• Process payment requests, requisitions, and invoices.
• Distribute mail and organize filing systems accurately maintaining records.
  • Use complex functions of a variety of computer applications and software packages; prepare and compose correspondence, reports, memorandums and other documents.

Knowledge – Skills – Abilities

Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management.

Organization, time management, interpersonal, communication, and problem- solving skills.

#LI-SN1