Administrative Assistant Sr- Surgical Oncology

Medical College of Wisconsin; Milwaukee (WI); Hybrid; USD 45,000 - 65,000; Full time

Job summary

The Medical College of Wisconsin is seeking an Administrative Assistant Sr. in the Department of Surgery's Surgical Oncology Division. This role involves performing routine and advanced administrative duties, ensuring HIPAA compliance, and coordinating various operational tasks. The ideal candidate will have strong organizational skills, experience in health administration, and proficiency in Epic. A supportive work environment with numerous benefits is offered, reflecting MCW's commitment to diversity and community engagement.

Benefits

Outstanding Healthcare Coverage

403B Retirement Package

Competitive Vacation and Paid Holidays

Tuition Reimbursement

Paid Parental Leave

Pet Insurance

On-campus Fitness Facility

Qualifications

• 5 years of experience in administrative roles.
• Proficient in Epic and familiar with medical terminology.
• Experience in health administration preferred.

Responsibilities

• Prepare clinical and operative correspondence, ensuring HIPAA compliance.
• Coordinate schedules, meetings, and travel itineraries.
• Process payment requests and maintain records.

Skills

Organization

Time Management

Interpersonal Skills

Communication

Problem-Solving

Customer Service

Education

High school diploma

Associate degree in Business or Health administration

Tools

Epic

Job description

Position Description:

As an Administrative Assistant Sr. in the Department of Surgery's Surgical Oncology Division you will perform routine and advanced administrative duties requiring considerable skill and in-depth knowledge of organizational policies and procedures, under general direction.

Primary Functions

• Utilize Epic to prepare clinical, operative and conference related correspondence, reports, and other documents. Maintain HIPAA confidentiality of department and patient data.
• Maintenance of pagers; ordering new pagers as needed. Maintain, update and distribute call schedules.
• Obtain insurance preauthorization for surgical procedures.
• Compose correspondence as needed, which may contain confidential information.
• Proofread and format documents to ensure accuracy.
• Screen telephone calls and visitors to resolve complex inquiries. Triage patient and provider phone calls, resolve routine inquiries and take appropriate messages.
• Provide backup administrative coverage for other administrative staff during administrative staff vacation and sick time.
• Coordinate schedules, meetings, appointments, and travel itineraries and related arrangements.
• Compile data and information from multiple sources to prepare reports.
• Process payment requests, requisitions, and invoices.
• Distribute mail and organize filing systems accurately maintaining records.
  • Use complex functions of a variety of computer applications and software packages; prepare and compose correspondence, reports, memorandums and other documents.

Knowledge - Skills - Abilities

Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management.

Organization, time management, interpersonal, communication, and problem- solving skills.

#LI-SN1

Preferred Schedule:




M-F 8-4:30 (hybrid)

Position Requirements:

Appropriate experience may be substituted on equivalent basis

Minimum Required Education: High school diploma

Minimum Required Experience: 5 years of experience

Preferred Education: Business or Health administration related field; Associate degree

Preferred Experience: Health administration related experience, Epic proficiency, knowledge of medical terminology, project coordination

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Pet Insurance
• On campus Fitness Facility, offering onsite classes.
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a full list of positions see: www.mcw.edu/careers

For a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefits

Eastern Wisconsin is a vibrant, diverse metropolitan area. MCW is intent on attracting, developing, and retaining a diverse workforce and faculty body that reflects the community we serve. We value diversity of backgrounds, experience, thought, and perspectives to advance excellence in science and medicine. MCW is a welcoming campus community with a strong culture of collaboration, partnership, and engagement with our surrounding community. For more information, please visit our institutional website at https://www.mcw.edu/departments/office-of-diversity-and-inclusion.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination



The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

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