Administrative Assistant Sr

Loma Linda University Health; Loma Linda (CA); On-site; USD 52,000 - 62,000; Full time

Job summary

Loma Linda University Health is seeking an Administrative Assistant Sr to support senior department heads with highly complex administrative tasks. The role includes coordinating projects, preparing PowerPoint presentations, and maintaining calendars, records, and correspondence with discretion.

Required: Associate's Degree or two years of college, plus minimum five years of secretarial/administrative experience, preferably in healthcare or academic settings.

Qualifications

• Knowledge of medical terminology preferred.
• Able to read/write legibly; speak English with professional quality.
• Proficient with Word, Excel, Outlook, PowerPoint, and Access.

Responsibilities

• Provide high-level administrative support to senior department heads.
• Coordinate complex projects and prepare PowerPoint presentations.
• Maintain calendars, telephones, records, minutes, correspondence, filing and faxing.

Skills

Medical terminology

Communication

Multitasking

Calendar management

Education

Associate's Degree or 2 years of college

Tools

Word

Excel

Outlook

PowerPoint

Access

Job description

Shared Services: Transportation Services- (Full-Time, Day Shift) -

Job Summary:

The Administrative Assistant Sr is responsible for highly complex and sensitive administrative and departmental functions in assisting senior level department heads within assigned areas. May support multiple managers and/or department heads, provides supervision to other clerical and administrative support staff as deemed appropriate. Coordinates the completion of complex projects. Responsibilities include but are not limited to providing advanced level departmental administrative support, creating PowerPoint presentations, maintaining calendars, telephones, records, minutes, correspondence, filing and faxing. Performs other duties as needed.

Education and Experience:

Associate's Degree or two years of college required. Experience may be considered in lieu of degree. Minimum five years of secretarial, clerical or administrative experience required, preferably in healthcare, academic, psychiatric and/or outpatient setting.

Knowledge and Skills:

Knowledge of medical terminology preferred. Able to read; write legibly; speak in English with professional quality; use computer, printer, and software programs necessary to the position (e.g., Word, Excel, Outlook, PowerPoint, and Access). Excellent communication skills. Operate and troubleshoot basic office equipment required for the position. Able to relate and communicate positively, effectively, and professionally with others; work calmly and respond courteously when under pressure; collaborate and accept direction. Able to think critically; manage multiple assignments effectively; perform basic math functions; organize and prioritize workload; work well under pressure; problem solve; recall information with accuracy; pay close attention to detail; work independently with minimal supervision. Recognize faces, hear on the phone/in person/in the environment, and see or hear equipment indicators. Able to distinguish colors as necessary; hear sufficiently for general conversation in person and on the telephone, identify and distinguish various sounds associated with the workplace; see adequately to read computer screens, and written documents necessary to the position.

Licensures and Certifications:

Valid Driver's License required at time of hire.