Administrative Assistant, Speech-Language Pathology Program, Ruskin, FL Campus

Gannon University; Ruskin (FL); Presencial; USD 32 000 - 48 000; Tempo integral

Resumo da oferta

Gannon University in Ruskin, FL seeks an Administrative Assistant to provide secretarial and administrative support for the Speech-Language Pathology program and campus operations. The role requires organization, judgement, and collaboration with the Academic Program Director and Director of Operations – Ruskin.

You will support communications, file management, budgeting and event coordination, while ensuring alignment with the University Mission.

Qualificações

• High school diploma or GED; associate degree preferred.
• Three years of general administrative assistant experience with MS Office proficiency.
• Excellent verbal, written, proofreading and organizational skills.
• Ability to multitask, prioritize responsibilities and manage projects.
• Must support and promote the University Mission.

Responsabilidades

• Prepare communications and reports for the academic unit, including accreditation and clinical education.
• Prioritize tasks to align with university needs and deadlines.
• Maintain accurate student, faculty and program records.
• Create and maintain staff and student ID badge processes.
• Support budgeting, purchases, inventory and related documentation.
• Assist with Advising Day and finals week schedules and activities.
• Support graduate assistant hiring and related processes.
• Coordinate inquiries, data handling, exam proctoring and onboarding for clinical partners.
• Communicate effectively with university offices to ensure smooth operations.
• Assist with event planning and coordination for the academic unit and university.
• Provide coverage for guest registration and front desk as needed.

Conhecimentos

MS Office

Organizational skills

Verbal communication

Attention to detail

Formação académica

High school diploma or GED

Associate degree preferred

Ferramentas

MS Office Suite

Colleague

Informer

CAS systems

Descrição da oferta de emprego

Posting Summary

Position Title

Posting Number

Posting Number AS1175P

Subdivision

Subdivision School of Health Professions

Division

Division Col.Health Professions & Sci.

Department

Department Speech-Language Pathology

Location

Location Ruskin, Fl

Position Summary

The Administrative Assistant will provide secretarial and administrative support for academic programs and the operations of the Ruskin campus location. This position is expected to perform multiple duties requiring organization and judgement, with an emphasis on supporting the Speech-Language Pathology ( SLP ) program. Candidates must be able to support and promote the University’s Mission.

This position works under supervision from the Academic Program Director, and when appropriate the Director of Operations – Ruskin both of whom report to the Dean of the Morosky College of Health Professions and Sciences. This position may receive instruction from and support other professionals across the University and is expected to work collaboratively with all colleagues

Essential Functions

• Accurately and independently prepares communications and reports for assigned academic unit(s), including accreditation and clinical education.
• Prioritizes task initiation and completion consistent with needs of the university and academic unit(s), considering criticality and complexity of the task.
• Prepares and maintains accurate student, faculty, and program files/data consistent with accreditation and university expectations.
• Facilitates the creation of new student and faculty member ID badges within assigned academic unit.
• Provides assigned academic unit assistance with management of purchases, expenses, inventory and budget data; monitors and maintains budget and inventory related documentation.
• Supports academic unit with Advising Day and finals week schedules and activities as appropriate.
• Assists academic unit with graduate assistant hiring process, when applicable.
• Assists academic unit and student body with inquiries, data (as appropriate), exam proctoring, regalia distribution, and onboarding requirements for clinical partners.
• Facilitates necessary and accurate communication to and among university offices to support seamless operations and service to our students, employees, guests, and community partners.
• Assists academic unit and Director of Operations with program and university event planning and coordination.
• Provides support as necessary for university events including Ruskin Commencement Kickoff and Ruskin Commencement Ceremony.
• Provides coverage of guest registration and front door support on a rotating basis.
• Provides full secretarial support using Microsoft Office software applications, including but not limited to Excel, Outlook, PowerPoint and Word, as well as university services software such as Colleague, Informer and CAS systems.
• Assists Director of Operations with campus-wide digital and physical informational signage.
• Performs other duties as assigned within the scope and responsibility and requirements of the job.

Gannon seeks excellence through inclusiveness and invites members of underrepresented groups to apply.

Required Qualifications

Education: Educational background equivalent to a high school degree/ GED , associate degree preferred.

Experience: Three years of general administrative assistant experience with a working knowledge of Microsoft Office products and office equipment (e.g., computer, calculator, copier equipment, etc.). Experience in a college or university environment is preferred.

Skills: Must possess the following skills: excellent verbal, written, proofreading and organizational skills; the ability to read and comprehend work orders, written instructions and procedure manuals; the ability to transcribe correspondence and enter data into records and logs with accuracy; the ability to perform basic mathematical calculations; the ability to multitask and prioritize responsibilities, the ability to manage projects, seeking direction regarding courses of action; the ability to research and compile data; and the ability to interpret and communicate policy as directed.

University Mission: Must be able to support and promote the University’s Mission.

Preferred Qualifications

Earned associate degree and college or university experience is preferred.

Physical Demands

Must be able to meet the physical demands associated with a normal office environment.

Exempt Status

Exempt Status Non-Exempt

Position Classification

Position Classification Support Service

Position Type

Position Type Staff

Employment Status

Employment Status Full-Time

Position Length 12M

Hours per Week 37.5

Work Schedule

Work Schedule Monday - Friday

Shift

Shift 1st