Executive Assistant

Parker Hannifin; Irvine (CA); On-site; USD 58,000 - 96,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401(k) with employer match

Tuition reimbursement

Paid time off

Job summary

Parker Hannifin's Defense Systems Division in Irvine, CA seeks an experienced Executive Administrative Assistant to support senior leadership, manage confidential information, and coordinate complex travel and scheduling. The role requires a high degree of organization and cross-functional collaboration.

Responsibilities include data entry, document preparation, and interdepartmental coordination while maintaining strict confidentiality and professional communication across teams and external

Qualifications

• Four or more years of experience as an executive administrative assistant.
• Ability to work independently with general direction.
• Proven typing and data management skills.

Responsibilities

• Perform word processing, graphics, and publishing tasks.
• Proactively identify needs and initiate administrative projects.
• Coordinate travel arrangements and calendar management.

Skills

Communications

Microsoft Word

Excel

PowerPoint

Lotus Notes

Independent work

Team player

Data entry

Education

Bachelor's degree or college education

Tools

MS Office Suite

Job description

MARKETING STATEMENT

The Defense Systems Division is part of the Parker Aerospace Group, located in Irvine, California. Our products are used across military and commercial platforms globally. We specialize in cutting edge thermal management systems and components including fans, pumps and compressors, ammunition handling systems, weapon scoring systems, dynamic pressure sensors, piezoelectric accelerometers, towed targets, reeling machines, and associated telemetry.

Position Summary

The Defense Systems Division is part of the Parker Aerospace Group, located in Irvine, California. Our products are used across military and commercial platforms globally. We specialize in cutting edge thermal management systems and components including fans, pumps and compressors, ammunition handling systems, weapon scoring systems, dynamic pressure sensors, piezoelectric accelerometers, towed targets, reeling machines, and associated telemetry. For over fifty years, we have been a leader in defense products, contributing to the operational success of some of the most advanced military platforms worldwide. As a member of our team, you are instrumental in fulfilling our mission: 'Enabling Engineering Breakthroughs that Lead to a Better Tomorrow.' Pursuing a career at Parker presents unlimited opportunities for both professional and personal development. Working with some of the most brilliant minds in the industry, your contributions will be pivotal in developing innovative technologies and products, significantly contributing to Parker’s goal of addressing the world’s most pressing engineering challenges. At Parker, our team members belong, matter and make a difference.

Job Summary

With minimum supervision, and reporting to the general manager or above, responsible for administrative and/or project-oriented duties of considerable scope, sensitivity, and complexity requiring extreme confidentiality, independent judgment, familiarity with applicable procedures, coordination, and follow-through.

Essential Duties & Responsibilities

• Efficiently operates personal computer and other office automated equipment to perform the full scope of word processing, graphics, and/or publishing applications, as well as creating documents containing financial or statistical data or scientific, technical, or legal terminology.
• Enter and manipulate data on spreadsheet, database, or file management program and perform a broad range of typing projects.
• Proactively identify needs and initiate administrative projects, establishing priorities and procedures, to accomplish objectives.
• Interface effectively with team members, functional departments, and customers.
• Delegate portions of assignments and offer support and assistance to others, as required.
• Collect data, conduct research, and compile information using a variety of mathematical calculations for a broad range of reports and projects.
• Proofread and correct grammatical, typographical, compositional, or data errors.
• Read mail, highlight action or important items, and attach relevant files or information before distributing. May ascertain which items are to be delegated and follow-up for timely responses. Respond to correspondence or draft response for review and signature in a timely manner.
• Screen calls and respond to a broad range of inquiries from all levels of employees and external contacts.
• Closely monitor calendar and make appointments as required. Make complex domestic and international travel arrangements.
• Process and file various company required forms and reports, such as expense reports and cash disbursement requests.
• Coordinate with internal and external executive-level staff to schedule in-house and off-site meetings. Coordination may include arrangements for travel and hotel accommodations, meal menus, recreational programs, guest speakers, and developing agendas.
• Actively contribute to lean initiatives by identifying and providing suggestions on areas for improvement. Effectively apply lean concepts and tools in work area.
• Observe all company policies and procedures, including safety rules, and maintain a highly organized and efficient work area.
• Manage office supplies inventory by ordering and stocking supplies as needed.
• Perform other related responsibilities, as requested.

MUST BE A US CITIZEN

Job Requirements

Education and Experience: Demonstrated ability to perform the essential functions of the job typically acquired through four or more years of related experience as an executive administrative assistant. College education preferred.

Knowledge, Skills And Abilities

Must possess excellent communication, interpersonal, organizational, and written (composition) skills. Ability to use standard business applications with strong computer skills with Microsoft Word, Excel, PowerPoint, and Lotus Notes. Ability to work independently with only general direction and instruction regarding the scope of assignments. Handles multiple tasks, with changing priorities and has exceptional initiative, paying close attention to detail and follow-up as required. Open to assuming greater responsibilities as needed. Ability to work effectively with others and be a participative team player. Ability to effectively demonstrate team member competencies and participate in goal-setting, performance feedback, and self-development activities. Requires working knowledge of military/aerospace industry standards. Experience preparing Status Reports, proposals desired, as well as contract management and export administration experience.

Competitive Compensation

Pay, Benefits, Work Schedule

• Pay Range: $41.8/hr to $69.65/hr
• Participation in Annual Incentive Program

Benefit & Retirement Plans

Parker Offers Competitive Benefit Programs, Including

• Comprehensive coverage for medical, prescription drugs, dental, vision, voluntary optional life, accident insurance, hospital indemnity insurance and critical illness insurance with competitive premium cost.
• 401(k) Plan with company matching contributions at 100% of the first 5% of pay.
• Company provided defined-contribution retirement plan with annual contribution equal to 3% of pay.
• Career development and tuition reimbursement.
• Other benefits including paid parental leave, short and long-term disability programs, adoption assistance, a Care.com membership and financial planning assistance are provided at no cost to you.
• Supplemental benefit programs including identity protection, legal protection, and pet wellness are available at competitive rates.
• Paid Time Off and Company-Paid Holidays.

Equal Employment Opportunity

Parker is an Equal Opportunity and Parker is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job related reasons regardless of race, ethnicity, color, religion, sex, sexual orientation, age, national origin, disability, gender identity, genetic information, veteran status, or any other status protected by law. However, U.S. Citizenship, Permanent Residency or other appropriate status is required for certain positions, in accord with U.S. import & export regulations. (“Minority / Female / Disability / Veteran / VEVRAA Federal Contractor”) If you would like more information about Equal Employment Opportunity as an applicant under the law, please go to Employees & Job Applicants | U.S. Equal Employment Opportunity Commission