Executive Assistant

Parker Hannifin Corporation; Irvine (CA); On-site; USD 58,000 - 96,000; Full time

Benefits offered by this job

Medical and dental coverage

401(k) Plan

Tuition reimbursement

Job summary

Parker Hannifin Corporation, Defense Systems Division, located in Irvine, CA, seeks an experienced executive administrative assistant to support senior leaders. You will handle complex scheduling, travel planning, and document preparation in a fast-paced environment.

A strong emphasis on accuracy, confidentiality, and cross-functional coordination is required. Four or more years of related experience and college education preferred.

Qualifications

• Must have 4+ years of executive administrative assistant experience or equivalent.
• College education preferred.
• Strong written and verbal communication skills are essential.

Responsibilities

• Operate PC and office software for word processing, data entry, and reports.
• Manage calendars, travel arrangements, and scheduling for executives.
• Prepare documents, presentations, and correspondence with accuracy.
• Coordinate with internal teams and external contacts, ensuring confidentiality.

Skills

Excellent communication

Organizational skills

Written skills

Independent worker

Education

Bachelor's degree preferred

Tools

Microsoft Word

Excel

PowerPoint

Lotus Notes

Job description

Position Summary

The Defense Systems Division is part of the Parker Aerospace Group, located in Irvine, California. Our products are used across military and commercial platforms globally. We specialize in cutting edge thermal management systems and components including fans, pumps and compressors, ammunition handling systems, weapon scoring systems, dynamic pressure sensors, piezoelectric accelerometers, towed targets, reeling machines, and associated telemetry.

For over fifty years, we have been a leader in defense products, contributing to the operational success of some of the most advanced military platforms worldwide.

As a member of our team, you are instrumental in fulfilling our mission: 'Enabling Engineering Breakthroughs that Lead to a Better Tomorrow.' Pursuing a career at Parker presents unlimited opportunities for both professional and personal development. Working with some of the most brilliant minds in the industry, your contributions will be pivotal in developing innovative technologies and products, significantly contributing to Parker's goal of addressing the world's most pressing engineering challenges. At Parker, our team members belong, matter and make a difference.

MARKETING STATEMENT

With minimum supervision, and reporting to the general manager or above, responsible for administrative and/or project-oriented duties of considerable scope, sensitivity, and complexity requiring extreme
confidentiality, independent judgment, familiarity with applicable procedures, coordination, and follow-through.

ESSENTIAL DUTIES & RESPONSIBILITIES

• 1. Efficiently operates personal computer and other office automated equipment to perform the full scope of word processing, graphics, and/or publishing applications, as well as creating documents containing financial or statistical data or scientific, technical, or legal terminology.
• 2. Enter and manipulate data on spreadsheet, database, or file management program and perform a broad range of typing projects.
• 3. Proactively identify needs and initiate administrative projects, establishing priorities and procedures, to accomplish objectives.
• 4. Interface effectively with team members, functional departments, and customers.
• 5. Delegate portions of assignments and offer support and assistance to others, as required.
• 6. Collect data, conduct research, and compile information using a variety of mathematical calculations for a broad range of reports and projects.
• 7. Proofread and correct grammatical, typographical, compositional, or data errors.
• 8. Read mail, highlight action or important items, and attach relevant files or information before distributing. May ascertain which items are to be delegated and follow-up for timely responses. Respond to correspondence or draft response for review and signature in a timely manner.
• 9. Screen calls and respond to a broad range of inquiries from all levels of employees and external contacts.
• 10. Closely monitor calendar and make appointments as required. Make complex domestic and international travel arrangements.
• 11. Process and file various company required forms and reports, such as expense reports and cash disbursement requests.
• 12. Coordinate with internal and external executive-level staff to schedule in-house and off-site meetings. Coordination may include arrangements for travel and hotel accommodations, meal menus, recreational programs, guest speakers, and developing agendas.
• 13. Actively contribute to lean initiatives by identifying and providing suggestions on areas for improvement. Effectively apply lean concepts and tools in work area.
• 14. Observe all company policies and procedures, including safety rules, and maintain a highly organized and efficient work area.
• 15. Manage office supplies inventory by ordering and stocking supplies as needed.
• 15. Perform other related responsibilities, as requested.

MUST BE A US CITIZEN

JOB REQUIREMENTS

Education and Experience:

Demonstrated ability to perform the essential functions of the job typically acquired through four or more years of related experience as an executive administrative assistant. College education preferred.

Knowledge, Skills and Abilities:

Must possess excellent communication, interpersonal, organizational, and written (composition) skills. Ability to use standard business applications with strong computer skills with Microsoft Word, Excel, PowerPoint, and Lotus Notes. Ability to work independently with only general direction and instruction regarding the scope of assignments. Handles multiple tasks, with changing priorities and has exceptional initiative, paying close attention to detail and follow-up as required. Open to assuming greater responsibilities as needed. Ability to work effectively with others and be a participative team player. Ability to effectively demonstrate team member competencies and participate in goal-setting, performance feedback, and self-development activities.

Requires working knowledge of military/aerospace industry standards. Experience preparing Status Reports, proposals desired, as well as contract management and export administration experience.

Pay, Benefits, Work Schedule

Competitive Compensation

• Pay Range: $41.8/hr to $69.65/hr
• Participation in Annual Incentive Program

Benefit & Retirement Plans

Parker offers competitive benefit programs, including:

• Comprehensive coverage for medical, prescription drugs, dental, vision, voluntary optional life, accident insurance, hospital indemnity insurance and critical illness insurance with competitive premium cost.
• 401(k) Plan with company matching contributions at 100% of the first 5% of pay.
• Company provided defined-contribution retirement plan with annual contribution equal to 3% of pay.
• Career development and tuition reimbursement.
• Other benefits including paid parental leave, short and long-term disability programs, adoption assistance, a Care.com membership and financial planning assistance are provided at no cost to you.
• Supplemental benefit programs including identity protection, legal protection, and pet wellness are available at competitive rates.
• Paid Time Off and Company-Paid Holidays.

Equal Employment Opportunity

Parker is an Equal Opportunity and affirmative action employer. Parker is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job related reasons regardless of race, ethnicity, color, religion, sex, sexual orientation, age, national origin, disability, gender identity, genetic information, veteran status, or any other status protected by law. However, U.S. Citizenship, Permanent Residency or other appropriate status is required for certain positions, in accord with U.S. import & export regulations.

(Minority / Female / Disability / Veteran / VEVRAA Federal Contractor)

If you would like more information about Equal Employment Opportunity as an applicant under the law, please go to Employees & Job Applicants | U.S. Equal Employment Opportunity Commission