Administrative Assistant Specialist

Vail Resorts; Northern (KY); Hybrid; USD 32,000 - 39,000; Part time

Benefits offered by this job

Ski/mountain passes for employees

Employee discounts on lodging, food, &

Gear and mountain shuttles

Job summary

Vail Resorts in Kentucky is hiring Ski School Administrative Specialists for the 2026/2027 winter season. You will ensure smooth operations for the Ski and Ride School, handle data entry, payroll support, staffing communications, and onboarding while delivering exceptional guest service.

Starting wage ranges from $22.87 to $28.59 per hour, with part-time, winter seasonal hours and housing availability. The role emphasizes confidentiality, strong computer skills, and fluent English in a

Qualifications

• High school diploma or GED required; some college preferred.
• Minimum 1+ years administrative work experience.
• Strong computer skills including Microsoft Office applications.

Responsibilities

• Ensure all administrative needs of the Ski and Ride School are met, including ordering, data entry, reporting, filing and staff communications.
• Manage recruitment and onboarding process, including participation in recruitment events and coordinating interviews, orientation, paperwork and training.
• Handle payroll and timekeeping entry with auditing, ensuring timely corrections and escalating issues to management.
• Support Training Supervisor with reporting, tracking, and scheduling.
• Train supervisors and administrative staff on payroll functions and systems.
• Maintain organization and cleanliness of the Ski and Ride School office.
• Assist employees with HR-related questions, maintaining confidentiality of sensitive information.

Skills

Administrative experience

English fluency

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Come work and play in the mountains! Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.

With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.

Hiring for our seasonal positions occurs on a rolling basis. Applications will be accepted until December 15th or until the positions are filled (whichever is first).

Employee Benefits

• Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons
• MORE employee discounts on lodging, food, gear, and mountain shuttles
• 401(k) Retirement Plan
• Employee Assistance Program
• Excellent training and professional development
• Referral Program

Job Summary

Service is the foundation of everything we stand for at Vail Resorts and our Ski School team is no exception to facilitating this experience of a lifetime. Responsible for ensuring smooth business operations, Ski School Administrative Specialists are organized team players ready to assist with any of our operational or guest needs.

Job Specifications

Starting Wage: $22.87/hr -$28.59/hr

Employment Type: Winter Seasonal 2026/2027

Shift Type: Part Time hours available

Minimum Age: At least 18 years of age

Housing Availability: Yes

Job Responsibilities

• Ensure all administrative needs of the Ski and Ride School are met such as ordering, data entry, reporting, filing and staff communications.
• Manage recruitment and onboarding process, including participation in recruitment, and hiring events, coordinating interviews, orientation, paperwork, and training
• Manage payroll and timekeeping entry and auditing ensuring timely corrections for discrepancies, escalating concerns as necessary to management
• Support Training Supervisor with reporting, tracking, and scheduling
• Train supervisors and administrative team on payroll functions and systems
• Maintain organization and cleanliness of Ski and Ride School business office.
• Assist employees with questions regarding HR related issues maintaining confidentiality when working with sensitive information.
• Other duties as assigned

Job Requirements

• High School Diploma or GED Equivalent required; some college preferred
• 1+ years of administrative work experience preferred
• Strong computer skills including Microsoft applications
• Must be able to communicate fluently in English

The expected pay range is$22.87/hr -$28.59/hr. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors.

In completing this application, and when submitting related documentation, applicants may redact information that identifies their age, date of birth, and/or dates of attendance at or graduation from an educational institution.

We follow all federal, state, and local laws including restrictions on child/minor labor. Minors hired into this position will not be asked or permitted to engage in any activities restricted to adult workers.

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.