Administrative Assistant Specialist

Vail Resorts; Breckenridge (CO); On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

Ski passes

Employee discounts

401(k) plan

Employee Assistance Program

Training & development

Referral program

Job summary

Vail Resorts in Breckenridge, CO is seeking an Mountain Operations Administrative Specialist to provide administrative support across grooming, snowmaking, terrain park, and competition services. The role requires strong organization, detail orientation, and the ability to manage multiple priorities in a fast-paced environment.

The position is a winter seasonal role with starting wage and opportunities to contribute to budgeting, purchasing, compliance, and HR processes.

Qualifications

• High school diploma or equivalent.
• Excellent organizational and communication skills.
• Proficiency in Microsoft Office applications.
• Ability to learn Workday, Coupa, and other internal systems.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities.
• Ability to maintain confidentiality.

Responsibilities

• Provide administrative support to Grooming, Snowmaking, Terrain Park, and Competition Services leadership teams.
• Serve as a point of contact for employees and managers.
• Assist with onboarding activities and tracking pre-season requirements.
• Process and approve daily payroll and payroll adjustments.
• Support employee HR processes and documentation.
• Create, issue, track, and reconcile purchase orders and invoices.
• Maintain department checkbooks and support budget tracking.
• Organize, scan, file, and maintain records.
• Monitor and maintain compliance with company policies.
• Answer phones and emails professionally.
• Coordinate administrative projects and department initiatives.
• Maintain confidentiality.
• Perform other duties as assigned.

Skills

Organizational skills

Communication

Multitasking

Confidentiality

Attention to detail

Adaptability

Education

High school diploma

Tools

Microsoft Office

Workday

Coupa

Job description

Now hiring for winter 2026/27 - Cooks, Drivers, Instructors & more.

Select how often (in days) to receive an alert: Create Alert

Come work and play in the mountains! Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.

With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.

Hiring for our seasonal positions occurs on a rolling basis. Applications will be accepted until December 15th or until the positions are filled (whichever is first).

Employee Benefits

• Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons
• MORE employee discounts on lodging, food, gear, and mountain shuttles
• 401(k) Retirement Plan
• Employee Assistance Program
• Excellent training and professional development
• Referral Program

Job Summary:

The Mountain Operations Administrative Specialist provides administrative support to the Grooming, Snowmaking, Terrain Park, and Competition Services departments. This position plays a critical role in supporting managers and employees through a variety of human resources, payroll, purchasing, compliance, and administrative functions. This role requires exceptional organizational skills, strong attention to detail, and the ability to effectively manage multiple priorities in a fast-paced environment.

Job Specifications:

Starting Wage: $22.87/hr - $28.59/hr

Employment Type: Winter Seasonal 2026/2027

Shift Type: Full Time hours available

Minimum Age: At least 18 years of age

Housing Availability: No

Job Responsibilities:

• Provide administrative support to the Grooming, Snowmaking, Terrain Park, and Competition Services leadership teams.
• Serve as a point of contact for employees and managers.
• Assist with onboarding activities and tracking pre-season requirements.
• Process and approve daily payroll and payroll adjustments.
• Support employee HR processes and documentation.
• Create, issue, track, and reconcile purchase orders and invoices.
• Maintain department checkbooks and support budget tracking.
• Organize, scan, file, and maintain records.
• Monitor and maintain compliance with company policies.
• Answer phones and emails professionally.
• Coordinate administrative projects and department initiatives.
• Maintain confidentiality.
• Perform other duties as assigned.

Job Requirements:

• High school diploma or equivalent.
• Excellent organizational and communication skills.
• Proficiency in Microsoft Office applications.
• Ability to learn Workday, Coupa, and other internal systems.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities.
• Ability to maintain confidentiality.

The expected pay range is$22.87/hr - $28.59/hr. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors.

In completing this application, and when submitting related documentation, applicants may redact information that identifies their age, date of birth, and/or dates of attendance at or graduation from an educational institution.

We follow all federal, state, and local laws including restrictions on child/minor labor. Minors hired into this position will not be asked or permitted to engage in any activities restricted to adult workers.

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID 517817

Reference Date:09/24/2026

Job Code Function:Administrative