Administrative Assistant, Special Education & Transportation

Sylvania; East Lansing (MI); On-site; USD 42,000 - 52,000; Full time

Job summary

East Lansing Public Schools is seeking an Administrative Assistant to the Director of Special Education/Transportation. This 1.0 FTE role supports the Director and Transportation Supervisor with secretarial tasks, data entry, and reports under the AFSCME contract, for a 12-month work year, ASAP start.

The position handles IEP paperwork, two registry systems, enrollment counts, and coordination with Dean Transportation and ISD.

Qualifications

• High school diploma plus 3 to 5 years’ experience in secretarial work for executive personnel, preferably in a school setting.
• Proficient in use of Microsoft Word, Excel, Google Workspace, Power School, MiPSE and other programs and platforms utilized by Special Education staff and transportation staff.
• Demonstrated ability to create newsletters and prepare written materials from an outline.
• Demonstrated ability to communicate verbally and in writing to a variety of audiences is required.
• Demonstrated ability to establish and maintain effective interpersonal relationships.
• Demonstrated ability to write legibly.

Responsibilities

• Screens phone calls from parents of potential special education students, determines the area of concern, and refers them to appropriate personnel.
• Receives and processes IEP paperwork and maintains special education files for active and inactive special education students.
• Maintains two special education student registry management systems (PowerSchool and MiPSE) for data entry of student records.
• Prepares October/February Count and EOY Submission student enrollment reports and requisite county, state, and federal reports for reimbursement to the school system.
• Arranges transportation for special education students through Dean Transportation and the ISD routing office.
• Facilitates committees by arranging logistics, distributing materials, drafting agendas and minutes, and distributing staff development resources.

Skills

Microsoft Word

Excel

Google Workspace

Newsletter creation

Verbal and written communication

Interpersonal skills

Legible writing

Education

High school diploma or equivalent

3–5 years of secretarial experience in a school setting

Tools

PowerSchool

MiPSE

Job description

East Lansing Public Schools is seeking an Administrative Assistant to the Director of Special Education/Transportation. This 1.0 FTE role supports the Director and Transportation Supervisor with secretarial tasks, data entry, and reports under the AFSCME contract, for a 12-month work year, ASAP start.

The position handles IEP paperwork, two registry systems, enrollment counts, and coordination with Dean Transportation and ISD.