Administrative Assistant, Special Education & Transportation

Sylvania; East Lansing (MI); On-site; USD 42,000 - 56,000; Full time

Job summary

East Lansing Public Schools is seeking an Administrative Assistant to the Director of Special Education to provide essential secretarial and administrative support in Central Administration. The role includes managing IEP paperwork, student registries in MIPSE and PowerSchool, and handling transportation coordination with Dean Transportation and ISD routing.

The position requires a high school diploma with 3–5 years of secretarial experience, strong communication skills, and proficiency in

Qualifications

• Proficient in Microsoft Word, Excel, Google Workspace, PowerSchool, MiPSE and related programs used by Special Education staff and transportation staff.
• Ability to create newsletters and prepare written materials from outlines.
• High school diploma and 3–5 years of secretarial experience for executive personnel; prior school setting preferred.
• Strong verbal and written communication with varied audiences; ability to establish positive relationships.
• Clear, legible handwriting as part of records and forms.

Responsibilities

• Screens calls from parents, routes to appropriate personnel, and processes referrals and student placement paperwork.
• Maintains special education files and manages two student registries (MIPSE and PowerSchool).
• Prepares enrollment, count, and required county/state reports for reimbursement.
• Assists with Medicaid logging and reporting activities for East Lansing staff.
• Coordinates transportation for special education students with Dean Transportation and ISD routing office.
• Arranges and supports committee work and distributes meeting materials.

Skills

Newsletter drafting

Written communication

Interpersonal skills

Legible handwriting

Verbal communication

Education

High school diploma

Tools

Microsoft Word

Excel

Google Workspace

PowerSchool

MiPSE

Job description

East Lansing Public Schools is seeking an Administrative Assistant to the Director of Special Education to provide essential secretarial and administrative support in Central Administration. The role includes managing IEP paperwork, student registries in MIPSE and PowerSchool, and handling transportation coordination with Dean Transportation and ISD routing.

The position requires a high school diploma with 3–5 years of secretarial experience, strong communication skills, and proficiency in