Administrative Assistant - Special Education

Pennsylvania - Any CCA Family Service Center

Harrisburg (Dauphin County)

On-site

USD 21,000 - 30,000

Full time

9 days ago

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Job summary

Commonwealth Charter Academy Pennsylvania - Any CCA Family Service Center - Harrisburg, PA is seeking a Special Education Administrative Assistant to support timelines under IDEA and Chapter 711. The role involves coordinating IEP meetings, evaluations, and related services, while maintaining documentation and communications with families and staff.

The position is full-time, on-site, with potential remote flexibility.

Qualifications

High School Diploma required.
2:1 year of work experience preferred.
Associate's or Bachelor's degree preferred.
Bi-lingual abilities are a plus.

Responsibilities

Enter special education process timeline data into the online student information system.
Produce reports from edio and special education software to support compliance.
Create and maintain Excel spreadsheets to monitor compliance of special education documents.
Collaborate with Special Education teachers, Administration, and other Administrative Assistants on projects.
Schedule special education evaluation and IEP meetings with caretakers and staff.
Provide invitations to IEP Meetings through Outlook and edio and/or carrier or postal services.
Process newly enrolled students’ documents; answer phones for CCA families.
Maintain and audit electronic files for special education documents.
Coordinate and manage Related Service referrals and services; read, forward, and respond to incoming mail and emails.

Skills

Verbal communication

Attention to detail

Team collaboration

Time management

Microsoft Office

Outlook

Data entry

Education

High School Diploma

Associate's or Bachelor's degree (preferred)

Tools

Microsoft Office

Outlook

Excel

Job description

Commonwealth Charter Academy Pennsylvania - Any CCA Family Service Center - Harrisburg, Pennsylvania Open in Google Maps

Administrative Assistant - Special Education

Commonwealth Charter Academy Pennsylvania - Any CCA Family Service Center - Harrisburg, Pennsylvania Open in Google Maps

This job is also posted in Commonwealth Charter Academy

Job Details

Job ID: 5962733

Application Deadline: Posted until filled

Posted: Oct 16, 2026 4:00 AM (UTC)

Starting Date: To Be Determined

Job Description

Special Education Administrative Assistant

Position Summary Working from one of our Family Service Centers, the Special Education Administrative Assistant is responsible for completing tasks to fulfill the special education process timelines under Federal and State (IDEA and Chapter 711) Regulations. This includes daily compliance tasks in support of students receiving special education services from the special education department such as responding to state special education process timelines to include: scheduling IEP meetings, coordinating Psychoeducational evaluations, (IEP, evaluations, and Related Services), coordinating Related Services and evaluations, collaborating with special education staff regarding the special education process for students, answering phones and email, filing special education documents, auditing files, and ensuring students’ special education documents are obtained from the prior Learning Education Agency and other duties as assigned by special education administration. In order to be successful in any role at CCA, the employee must carry out all responsibilities in such a way that demonstrates and models the values of CCA, abides by all standards, and behaves in a professional and engaged manner at all times.

The Special Education Administrative Assistant will be responsible for the following tasks:

Entering special education process timeline data into the online student information system
Producing reports from edio (our Learning Management System) and special education software to support compliance maintenance
Creating and maintaining Excel spreadsheets to monitor compliance of special education documents
Working closely with Special Education teachers, Special Education Administration, and other Special Education Administrative Assistants to complete assigned projects
Scheduling special education evaluation and IEP meetings with Caretakers/Learning Coaches, staff, and Related Services providers
Providing invitations to IEP Meetings through Outlook and edio and/or carrier or postal services
Processing newly enrolled students’ documents; Answering the phones to address CCA families' and potential families’ needs
Maintaining and auditing electronic files for special education documents
Coordinating and managing Related Service referrals and servicesReading, forwarding, and replying to incoming mail, e-mail, and webmail from CCA families, staff, school psychologists, and related services’ providers
Additional duties as assigned by special education administration

Competencies

Excellent verbal and written communication skills
Ability to work collaboratively with students, parents, educators, administrators, employers, and agency representatives
Strong project management skills and attention to details
Possess outstanding organizational and communication skills
Positive attitude
Ability to listen, communicate, and work well with a diversity of groups and individuals
Ability to work effectively both with and without supervision
Highly detail-oriented and analytical
Strong technology skills (especially with Microsoft OS and MS Office programs)
Thoroughness
Customer-focused approach with a high degree of flexibility
Demonstrated ability to work well in a fast-paced environment with a team player track record
Ability to work remotely, if necessary

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands

This is largely a sedentary role. Requires the ability to lift, squat, sit, bend, or stand as necessary. Ability to travel to other sites/locations as needed.

Position Type

Full-time
Non-Exempt
Hourly

Travel

Travel may be required for this position

Required Education and Experience

High School Diploma
One year of work experience

Preferred Education and Experience

Associate's or Bachelor’s degree
Two to five years of work experience (customer service a plus)
Bi-lingual

Additional Eligibility Qualifications

Valid PA Driver's License
Appropriate Automobile Insurance Coverage
Must be able to commute to a Family ServiceCenter regardless ofcommutecomplexity.
Candidates must reside within the Commonwealth of Pennsylvania.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Commonwealth Charter Academy is an equal opportunity employment, educational, and service organization.

Position Type: Full-Time

Job Categories:

Support Staff > Administrative Assistant

Job Requirements