Administrative Assistant - Field Trips

WATERFRONT PITTSBURGH; Homestead (Allegheny County); On-site; USD 21,000 - 30,000; Full time

Job summary

Commonwealth Charter Academy WATERFRONT PITTSBURGH in Homestead, PA seeks a Family Services Administrative Assistant to support field trips and office operations. Responsibilities include answering phones and emails, coordinating venues, managing calendars, RSVPs, and travel for staff, and maintaining databases.

Ideal candidates have a High School Diploma, 2 years of relevant experience (5+ preferred), strong communication skills, and proficiency with Microsoft Office.

Qualifications

• High School Diploma required; 2 years relevant work experience.
• 5 years of relevant experience preferred for seniority.
• Proficiency with Microsoft Office and web-based systems.

Responsibilities

• Provide excellent customer service to families and staff.
• Answer questions via phone, chat, and email.
• Secure venues for Family Services events and field trips across the state.
• Maintain master events calendar for field trips and programs.
• Schedule and manage RSVPs for Family Services programs.
• Assist field trip coordinators with registrations and reminders.
• Maintain field trip payment site and distribute reports.
• Maintain staff sign-ups for field trips and track participation.
• Coordinate staff travel for Family Services programs.
• Maintain databases of venues and contracts.
• Develop and analyze surveys for staff and families.

Skills

Customer service

Communication skills

Multitasking

Detail orientation

Microsoft Office

Travel readiness

Education

High School Diploma

2 years relevant experience

5+ years preferred

Associates/Bachelors preferred

Job description

Commonwealth Charter Academy WATERFRONT PITTSBURGH - Homestead, Pennsylvania Open in Google Maps

Administrative Assistant - Field Trips

Commonwealth Charter Academy WATERFRONT PITTSBURGH - Homestead, Pennsylvania Open in Google Maps

This job is also posted in Commonwealth Charter Academy

Job Details

Job ID: 5909348

Application Deadline: Posted until filled

Posted: Aug 31, 2026 4:00 AM (UTC)

Starting Date: To Be Determined

Job Description

Family Services Administrative Assistant

Position Description

Working from one of our Family Service Centers, the Family Services Administrative Assistant supports the daily operations of the Family Services Department by answering phones and emails, welcoming visitors, assisting staff with administrative tasks, maintaining records, and providing overall office support.

Successful candidates will demonstrate CCA's values, maintain a high level of professionalism, and contribute to a positive, service-focused experience for families, students, and staff.

The Family Services Administrative Assistant will be responsible for the successful completion of the following tasks:

• Provide excellent customer service to CCA families and staff
• Assist families with questions via phone, chat, and email
• Secure venues for Family Services events and field trips across the state
• Maintain accurate master events calendar for field trips, career exploration events, spring formals, and other Family Services programs
• Schedule and manage RSVPs for Family Services programs and initiatives
• Assist field trip coordinators with field trip registrations and email reminders
• Maintain the field trip payment site, including posting trips and running/distributing payment reports
• Maintain staff sign-ups for field trips and track participation requirements
• Coordinate staff travel for Family Services programs and initiatives
• Maintain databases of venues and contracts
• Develop, administer, and analyze surveys for staff and families
• Other duties as assigned by the Family Services Leadership Team

Competencies

• Customer-focused approach with a high degree of flexibility
• Excellent communication skills, both written and verbal
• Demonstrated ability to work efficiently in a fast-paced team environment
• Good interpersonal skills and strong attention to detail
• Proficiency with Microsoft Office applications and web-based systems
• High degree of flexibility, including the ability to work occasional extended or flexible hours during peak periods
• Willingness to travel to support events

Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as laptops, phones, IPADs, and MIFI.

Physical Demands
This is largely a sedentary role. Requires the ability to lift, squat, sit, bend, or stand as necessary. Ability to travel to other sites/locations as needed.

Position Type

• Full-time
• Non-Exempt
• Hourly

Travel

• Travel may be required for this position.

Required Education and Experience

• High School Diploma
• 2 years of relevant work experience

Preferred Education and Experience

• 5 years of relevant work experience
• Associate’s or Bachelor’s Degree Preferred
• Previous experience with Title I programs
• Prior meeting planning

Additional Eligibility Qualifications

• Valid PA Driver's License
• Appropriate Automobile Insurance Coverage
• Must be able to commute to a Family ServiceCenter regardless ofcommute complexity.
• Candidates must reside within the Commonwealth of Pennsylvania.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Position Type: Full-Time

Job Categories:

Support Staff > Administrative Assistant

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Human Resources
• CAPITAL CAMPUS
• Harrisburg, Pennsylvania 17110
• Email: [e-mail]