Administrative Assistant - Software Ops

Apple Inc.; Cupertino (CA); On-site; USD 50,971 - 89,544; Full time

Benefits offered by this job

Stock programs

Employee stock purchase plan

Relocation assistance

Medical and dental coverage

Job summary

Apple Inc. in Cupertino, California, is seeking an experienced administrative professional to support a director and their software engineering team.

You will multitask, prioritize, and coordinate calendars, events, and senior‑level communications with a strong emphasis on organization and detail. The role requires proactive problem solving, the ability to work across engineering and admin teams, and the flexibility to handle after-hours needs in a fast‑paced environment.

Qualifications

• 5+ years of experience in a corporate environment.
• Proficient in calendar management to ensure smooth day-to-day events.
• Excellent written and verbal communication, comfortable with senior executives.
• Forward-thinking with initiative and ability to manage multiple requests.
• Very organized with strong responsiveness and after-hours flexibility.
• Strong collaboration across engineering and administrative teams.

Responsibilities

• Coordinate meetings and calendars for the director and back-up for other leaders.
• Plan and execute internal events such as off-sites, team building, and all-hands meetings.
• Point of contact for Facilities to troubleshoot building issues and escort visitors.
• Coordinate domestic and international shipments, order office supplies, initiate POs, and onboard new hires.

Skills

Calendar management

Executive communication

Multitasking

Detail-oriented

Administrative support

Meeting coordination

Tools

Calendar

Mail

Keynote

Numbers

Pages

Job description

Cupertino, California, United States Corporate Functions

At Apple, new ideas have a way of becoming extraordinary products, services, and customer experiences very quickly. Bring passion and dedication to your job and there is no telling what you will accomplish. If an exciting, fast paced environment catches your attention, then consider joining us for this fun, challenging and exciting role in Software Engineering. You will provide administrative and calendar support to a director and their software engineering team. The ideal candidate will demonstrate the ability to multitask while working in an innovative, change‑oriented environment. You are self‑motivated, proactive, team‑oriented and maintain a strong emphasis on organization with unwavering attention to detail. You exercise good judgment, have phenomenal communication skills as you own and execute task/projects.

Description

Multi-task, prioritize, and implement a wide range of projects in a fast‑paced environment, with attention to detail, accuracy, and timelines. Support dynamic and evolving set of tasks for both the Director and the related leaders on the team as needed.

Responsibilities

• Coordinate meetings and calendars for the director of the department and provide back up support for other leaders.
• Plan, coordinate and execute internal events such as off‑sites, team building events and organizational wide meetings (all hands), and building moves.
• Point of contact for the Facilities team to troubleshoot issues in the building and escort non‑team members as needed.
• Coordinate domestic and international shipments (with product security), order/stock office supplies and accessories for the team, initiate POs, and onboard new hires.

Minimum Qualifications

• 5+ years of experience in a corporate environment
• Proficient in calendar management to ensure smooth day‑to‑day events are in line with business priorities
• Excellent written and verbal communication, comfortable communicating with senior executives and their teams
• A forward‑thinker who takes initiative, can successfully manage multiple requests and projects simultaneously, problem solving and constant drive for process improvement
• Very organized, has an exceptional response rate, and flexibility to be available outside of business hours on occasion
• Exceptional ability to partner with others within the various engineering and administrative teams; strong collaborative and diplomatic skills

Preferred Qualifications

• Calm, confident and professional during high stress situations; attention to detail, accuracy, and timeliness are required
• Ability to thrive in a fast‑paced, deadline driven environment while maintaining composure under pressure
• Ability to exercise good judgement when exposed to highly confidential information
• Ability to be a teammate who can work in a collaborative environment with global teams in multiple time zones.
• Efficient in Apple hardware and software, especially Calendar, Mail, Keynote, Numbers, Pages is desired.

Compensation and Benefits

At Apple, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within a role. The base pay range for this role is between $37.42 and $65.24/hr, and your base pay will depend on your skills, qualifications, experience, and location.

Apple employees also have the opportunity to become an Apple shareholder through participation in Apple’s discretionary employee stock programs. Apple employees are eligible for discretionary restricted stock unit awards, and can purchase Apple stock at a discount if voluntarily participating in Apple’s Employee Stock Purchase Plan. You will also receive benefits including comprehensive medical and dental coverage, retirement benefits, a range of discounted products and free services, and for formal education related to advancing your career at Apple, reimbursement for certain educational expenses — including tuition. Additionally, this role might be eligible for discretionary bonuses or commission payments as well as relocation. Learn more about Apple Benefits.

Note: Apple benefit, compensation and employee stock programs are subject to eligibility requirements and other terms of the applicable plan or program.

Apple is an equal opportunity employer that is committed to inclusion and diversity. We seek to promote equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics. Learn more about your EEO rights as an applicant.

At Apple, we believe accessibility is a fundamental human right. You’ll find that idea reflected in everything here — in our culture, our benefits and our digital tools. By welcoming as many perspectives as possible, we help you build a career where you feel like you belong.

Learn about accessibility in Apple’s workplace; learn about reasonable accommodations for job applicants.

Apple accepts applications to this posting on an ongoing basis.