Administrative Assistant, Terrace (Call-in evenings/weekends)

Allied Services; Scranton (Lackawanna County); On-site; USD 30,000 - 40,000; Full time

Job summary

A health services provider is seeking an experienced Administrative Assistant in Scranton, PA. This role involves a variety of clerical duties to ensure effective operation within the Nursing Department. Responsibilities include answering phones, coordinating supplies, typing documents, and maintaining files. Candidates should have a high school diploma and three years of secretarial experience. Proficiency in typing and communication skills are essential. Flexible hours may be required.

Qualifications

• Three years of secretarial experience preferred.
• Ability to work flexible hours and manage multiple projects.
• Must pass PA State Police criminal history and FBI fingerprint clearance.

Responsibilities

• Answer phone calls and screen visitors for the nursing department.
• Coordinate supplies for the Nursing Department.
• Type various documents for the Nursing Department.
• Maintain policy manuals and health files.
• Take dictation and transcribe as necessary.

Skills

Typing speed 55 WPM

Proficient in WordPerfect or similar

Good written and verbal communication skills

Interpersonal skills

Education

High school diploma with secretarial business skills

Job description

Overview

GENERAL SUMMARY: Under supervision of the Personal Care Administrator, Allied Terrace, the Administrative Assistant performs clerical job assignments to ensure continuity of services provided by the Nursing Department. Assigned duties are implemented in a manner appropriate to the age-specific needs of the individuals served. Type of supervision exercised: None. Jobs reporting to this position: None.

Education

Education: High school diploma with courses related to secretarial business skills or equivalent required.

Work Experience

Work Experience: Three (3) Years Secretarial Experience Preferred.

Special Employment Requirements

Special Employment Requirements: Must be able to work flexible hours as needed. Clearances required: PA State Police criminal history check and PA Department of Aging FBI fingerprint clearance (if applicable). Must be able to accurately type 55 WPM. Must be able to demonstrate proficient personal computer skills using WordPerfect or similar word processing program. Must have ability to originate correspondence and business reports; and manage a variety of projects simultaneously. Good written and verbal communication skills and interpersonal skills required for effective communication with staff, employees, and visitors.

Responsibilities

• 25% Answers telephone. Screens calls and visitors for the nursing department. Schedules appointments. Assists with secretarial coverage on the nursing unit, as needed. (E)
• Interacts with residents and families on a regular basis. Acts as a greeter for new admissions and their families.
• 25% Coordinates supplies for the Nursing Department. (E)
• 15% Types Nursing Department minutes, correspondence, policies and procedures and other necessary documents. (E)
• 13% Maintains department policy and procedure manuals. (E)
• 12% Opens, sorts, reviews and distributes mail. (E)
• 5% Takes dictation and transcribes as required. Composes letters and interoffice correspondence. (E)
• 5% Maintains employee health files and department files. (E)