Administrative Assistant

hcaoa-careers; Pass Christian (MS); On-site; USD 28,000 - 38,000; Full time

Job summary

hcaoa-careers, Pass Christian, MS, is seeking an Administrative Assistant to maintain associate and client records and support daily office functions. The role includes data entry, scheduling caregivers, payroll verification, and mail handling.

Responsibilities include greeting visitors, answering calls, preparing documents, assisting with recruiting and billing, and acting as a liaison between staff. A High School diploma, two years of healthcare experience, and a current CNA certification are

Qualifications

• High School diploma or equivalent with two years of business experience.
• Two years of healthcare experience is required.
• Current CNA certification is required.
• Basic office and computer skills and strong organizational abilities.
• Excellent telephone skills and interpersonal relations.
• Knowledge of common medical terminology.
• Able to work independently with sound judgment.
• Read, write, speak and understand English as needed for the job.
• Available for on-call duty outside normal office hours.

Responsibilities

• Answers telephone and takes inquiries or messages with good technique.
• Greets and assists visitors in a professional and courteous manner.
• Data entry using WellSky for clients and associates.
• Schedules day-to-day activities of caregivers and clients.
• Verifies time, telephony records and mileage for payroll.
• Handles incoming and outgoing mail.
• Prepares new hire packets and client homecare records.
• Assists with recruiting, interviewing, and orientations.
• Supports Long Term Care billing processes.
• Assists with retrieving expired documentation.
• Participates in Employee Recognition and Training programs.
• Performs on-call duties as needed.
• Acts as liaison between associates and office staff.
• Keeps office supply inventory and orders supplies.

Skills

Healthcare experience

Data entry

Excellent telephone skills

Organizational abilities

English proficiency

Education

High School diploma or equivalent

Two years of business experience

CURRENT CNA Certification

Tools

CNA Certification

Job description

JOB SUMMARY

The Administrative Assistant performs various activities related to the maintenance of associate and office records for company business.

ESSENTIAL FUNCTIONS

• Answers telephone takes inquiries or messages using good telephone technique.
• Greets and assists everyone who comes into the office in a professional and courteous manner.
• Data entry using WellSky System of all clients and associates.
• Schedules and coordinates day-to-day activities of caregivers and clients.
• Verifies time, telephony records and mileage for payroll processing.
• Handles incoming/outgoing mail.
• Prepares new hire packets, new client homecare record books, and client information packets.
• Assists with recruiting, interviewing, orientations, and in-services.
• Assists with Long Term Care billing.
• Assist with retrieving expired documentation.
• Assist with Employee Recognition and Training Program.
• Performs On-Call duties as needed.
• Serve as a liaison between associates and office staff.
• Keeps office supply inventory and orders supplies as needed.

NON-ESSENTIAL FUNCTIONS

• Other general office and clerical functions.
• Other duties assigned by Operations Manager

EDUCATION / SKILLS / ABILITIES / AVAILABILITY

• High School graduate or equivalent with two years of business experience.
• Two years of healthcare experience.
• Must have CURRENT CNA Certification.
• Basic office and computer skills, and organizational abilities.
• Excellent telephone skills, and interpersonal relations abilities.
• Knowledge of common medical terminology.
• Able to work independently, demonstrating sound judgment.
• Read, write, speak, and understand English as needed for the job.
• Be available as required for on-call duty outside of normal office hours.

WORKING ENVIRONMENT

Works primarily out of the local office:

6340 Kiln Delisle Rd Ste A

Pass Christian MS 39571