Administrative Assistant, Service Department (Construction)

CCI Mechanical, Inc.; St. George (VT); On-site; USD 36,000 - 48,000; Full time

Job summary

CCI Mechanical, Inc. is seeking an Administrative Assistant to support our Service Department in southern Utah. The role emphasizes organization, communication, and accurate document handling to keep projects on track from proposals through invoicing.

The candidate will prepare maintenance and installation proposals, manage job set-ups, contracts, and reports, and assist with billing and procurement tasks. Strong detail orientation and teamwork are essential for success.

Qualifications

• Five+ years of administrative assistant experience, preferably in construction or engineering.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Proficiency with Microsoft Excel, Word, Outlook, and PowerPoint; 10-key data entry.

Responsibilities

• Work with service department sales team to prepare proposals for maintenance, repairs, and installation projects.
• Handle job set-ups, service reports, invoicing, purchase orders and subcontracts.
• Expedite equipment deliveries and manage permits and office duties.

Skills

Administrative experience

Communication skills

Customer service

Microsoft Excel

Microsoft Word

PowerPoint

10-key data entry

Education

High school diploma or GED

Tools

MS Office Suite

Job description

CCI Mechanical, Inc. is seeking an Administrative Assistant to support our Service Department in southern Utah. The role emphasizes organization, communication, and accurate document handling to keep projects on track from proposals through invoicing.

The candidate will prepare maintenance and installation proposals, manage job set-ups, contracts, and reports, and assist with billing and procurement tasks. Strong detail orientation and teamwork are essential for success.