CCI Mechanical, Inc. - Administrative Assistant

CCI Mechanical, Inc.; St. George (VT); On-site; USD 36,000 - 48,000; Full time

Job summary

CCI Mechanical, Inc. is seeking an Administrative Assistant to support our Service Department in southern Utah. The role emphasizes organization, communication, and accurate document handling to keep projects on track from proposals through invoicing.

The candidate will prepare maintenance and installation proposals, manage job set-ups, contracts, and reports, and assist with billing and procurement tasks. Strong detail orientation and teamwork are essential for success.

Qualifications

• Five+ years of administrative assistant experience, preferably in construction or engineering.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Proficiency with Microsoft Excel, Word, Outlook, and PowerPoint; 10-key data entry.

Responsibilities

• Work with service department sales team to prepare proposals for maintenance, repairs, and installation projects.
• Handle job set-ups, service reports, invoicing, purchase orders and subcontracts.
• Expedite equipment deliveries and manage permits and office duties.

Skills

Administrative experience

Communication skills

Customer service

Microsoft Excel

Microsoft Word

PowerPoint

10-key data entry

Education

High school diploma or GED

Tools

MS Office Suite

Job description

About Us

We specialize in the design, installation, service, and maintenance of commercial and industrial projects. As a design-build leader, our team has constructed and maintained mechanical systems for a wide variety of high-profile clients, including hospitals, data centers, manufacturers, hotels, universities, office buildings, and more.

Job Summary

CCI Mechanical has an immediate need for an administrative assistant. This is a great opportunity for someone with strong organizational and communication skills to add value to our Service Department in southern Utah.

#cci

#LI-LP2

Essential Duties & Responsibilities

This position will work directly with the service department sales team in preparing proposals for preventative maintenance, repairs, and installation projects, performing job set-ups, maintaining miscellaneous service reports, filing/scanning, invoicing, issuing purchase orders and subcontracts, expediting equipment deliveries, ordering permits, and general office duties/correspondence.

This position will be asked to perform and execute the following tasks in addition to other duties as assigned:

• Billings (project and service contract)
• Service contract review and administration
• Project job set-ups and change orders
• Service contract set-up, upgrades/downgrades, cancellations, etc.
• Job filing
• Job close-outs
• Proposals – Project and Service Contract
• Generate service contract work tickets

Qualifications

• Five or more years of administrative assistant experience, preferably in construction, engineering, or a related field
• High school diploma or GED
• Ability to work effectively in a fast-paced, team-oriented environment
• Strong verbal and written communication skills
• Excellent customer service and interpersonal skills
• Strong attention to detail, organization, and planning skills
• Proficiency in Microsoft Excel, Word, Outlook, and PowerPoint
• Proficiency with 10-key data entry

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Affirmative Action Policy

Please review our Affinity Action Policy.