Administrative Specialist – Proposals & Service Contracts

CCI Mechanical, Inc.; Saint George (UT); On-site; USD 42,000 - 54,000; Full time

Job summary

CCI Mechanical, Inc. has an immediate need for an administrative assistant in southern Utah, supporting the Service Department with proposals for preventative maintenance, repairs, and installation projects, while handling various office tasks to keep operations running smoothly.

The role emphasizes organization, communication, and teamwork within a fast-paced environment, with opportunity to contribute to service contracts and project setups.

Qualifications

• Five or more years of administrative assistant experience, preferably in construction, engineering, or a related field.
• High school diploma or GED.
• Ability to work effectively in a fast-paced, team-oriented environment.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Strong attention to detail, organization, and planning skills.
• Proficiency in Microsoft Excel, Word, Outlook, and PowerPoint.
• Proficiency with 10-key data entry.

Responsibilities

• This position will work directly with the service department sales team in preparing proposals for preventative maintenance, repairs, and installation projects, performing job set-ups, maintaining miscellaneous service reports, filing/scanning, invoicing, issuing purchase orders and subcontracts, expediting equipment deliveries, ordering permits, and general office duties/correspondence.
• Billings (project and service contract)
• Service contract review and administration
• Project job set-ups and change orders
• Service contract set-up, upgrades/downgrades, cancellations, etc.
• Job filing
• Job close-outs
• Proposals – Project and Service Contract
• Generate service contract work tickets

Skills

Strong communication

Organizational skills

Team collaboration

Administrative experience

Education

High school diploma or GED

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

PowerPoint

10-key data entry

Job description

CCI Mechanical, Inc. has an immediate need for an administrative assistant in southern Utah, supporting the Service Department with proposals for preventative maintenance, repairs, and installation projects, while handling various office tasks to keep operations running smoothly.

The role emphasizes organization, communication, and teamwork within a fast-paced environment, with opportunity to contribute to service contracts and project setups.