Admin Assistant Intermediate Healthcare

The-University-of-Michiga; Ann Arbor (MI); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Excellent medical, dental and vision

2:1 retirement match

Job summary

The office of Patient Relations & Clinical Risk at the University of Michigan is seeking an Administrative Assistant Intermediate Healthcare. This role supports multiple staff, handling confidential matters with discretion and strong organizational and communication skills.

Work as part of a collaborative team within PRCR’s call center triage. Candidate should have a bachelor’s degree or equivalent with 2+ years of office experience, exceptional written and verbal communication, calendar

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Two or more years of progressively responsible office or related professional experience.
• Excellent interpersonal skills to handle sensitive and confidential situations with poise and diplomacy.
• Excellent written and oral communication skills with the ability to collaborate with all levels of constituents.
• Ability to produce professional correspondence.
• Advanced proficiency with calendar management systems.
• Excellent organizational skills and ability to multi-task under deadlines.
• Self-motivated with problem-solving skills and independent work capability.
• Proficiency in Microsoft Office (Word, Excel, Access, Publisher, Visio, PowerPoint); RLDatix and database experience are plus.

Responsibilities

• Telephone triage and reception for internal and external visitors; provide excellent customer service.
• Document data entry, updates, and queries of confidential information in department systems (e.g., ServiceNow, SharePoint, RLDatix).
• Compose and edit correspondence for time-sensitive matters; strong writing and grammar skills required.
• Support PRCR e-mail and related communications; handle Press-Ganey Reports and related responses.
• Prepare regular data reports.
• Engage in project work as needed; maintain electronic calendars and schedule meetings.
• Provide backup and cross coverage for other Administrative Assistants.
• Perform other duties as assigned.

Skills

Interpersonal skills

Written & oral communication

Calendar management

Prioritization

Problem solving

Confidentiality

Team collaboration

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

RLDatix

ServiceNow

SharePoint

Job description

We are performing updates and maintenance to our applicant experience. As a result, the site will be unavailable Saturday, October 31st at 9pm EST through Sunday, November 1st at 8:00am EST. During this outage period, applications for job postings can not be submitted.

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.Our mission is guided by our Strategic Principles and has three critical components: patient care, education and research that together enhance our contribution to society.

Job Summary

The office of Patient Relations & Clinical Risk is looking for a qualified candidate for the position of Administrative Assistant Intermediate Healthcare. This position will support multiple staff members. The candidate must exercise considerable discretion in matters of a highly sensitive or confidential nature and possess highly developed organizational and communication skills. The candidate must be able to complete multiple tasks simultaneously and prioritize work , along with a commitment to Michigan Medicine core values, including service excellence. A successful candidate will have the ability to work both independently and as a part of a collaborative team. This position is part of PRCR`s call center triage.

Responsibilities*

• Telephone triage and reception of internal and external visitors to our Core Functions Team. Effective response and follow-up of inquiries made by customers applying a broad knowledge of principles, practices, and procedures. Excellent customer service skills required.
• Provide accurate documentation, data entry, updates, and queries of a highly confidential nature in department specific applications and data systems (such as ServiceNow, SharePoint, RLDatix, and others).
• Initiate, compose, and edit correspondence regarding matters of a sensitive or confidential nature meeting time sensitive deadlines. Excellent writing and grammatical skills required.
• Additional support for Patient Relations e-mail box, PRCR e-mail box, Press-Ganey Reports, Web Comments, House Manager and AOC responses.
• Completion of regular data reports.
• Project work as needed.
• Maintain electronic calendars and initiate, coordinate, and schedule meetings.
• Provide back up and cross coverage for other Administrative Assistants.
• Perform other duties as assigned.

Required Qualifications*

• Bachelor's degree or equivalent combination of education and experience
• Two or more years of progressively responsible office or other related professional experience
• Excellent interpersonal skills to handle sensitive and confidential situations that require demonstrated poise, tact, confidentiality and diplomacy
• Excellent written and oral communication skills with the ability to effectively communicate and collaborate with all levels of constituents
• Ability to produce professional correspondence
• Advanced proficiency with calendar management systems
• Excellent organizational skills
• Demonstrate ability to set priorities, handle multiple assignments, work collaboratively with team members, and meet competing deadlines
• Self-motivated with the ability to problem solve issues without direct supervision
• Considerable skill in Microsoft Office (Word, Excel, Access, Publisher, Visio, and PowerPoint) in a PC environment. Experience in RLDatix a plus. Experience using database programs a plus
• Excellent attendance and punctuality required
• Willingness to perform a wide range of tasks
• Must have flexible scheduling with occasional after-hour work as necessary

Desired Qualifications*

• Call Center experience welcomed
• Prior experience working in academic healthcare or academic research setting
• Knowledge of medical school, hospital and/or clinical department policies and procedures
• Knowledge of University of Michigan policies and procedures preferred

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world's most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process maybegin as early as the eighth day after posting.Thisopening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.