Administrative Assistant Senior - AHS Med Admin, Service Line

Tampa General Hospital; Tampa (FL); Ibrido; USD 42.000 - 64.000; Tempo pieno

Descrizione del lavoro

Tampa General Hospital is seeking a Senior Administrative Assistant for the AHS Med Admin Service Line. You will provide advanced executive support, manage calendars, travel, and documentation, and ensure confidentiality while enabling department goals.

Qualifications include a high school diploma or GED and 4 years of experience with a relevant certification or an AA/AS in Business Management/Administration, Marketing, or Communication. Proficiency in Microsoft Office is essential.

Competenze

• High School Diploma or GED required.
• Four years experience plus one relevant certification or AA/AS degree in Business Management/Administration, Marketing, or Communications.
• Strong written and verbal communication; ability to handle confidential information.

Mansioni

• Manages supervisor's calendar and arranges travel, lodging and conference registrations.
• Screens calls and visitors; handles mail and reports as needed.
• Maintains secure record-keeping and filing systems.
• Drafts and finalizes correspondence, memos and reports.
• Tracks expenses and provides budget-related recommendations.
• Assists with special projects and deadlines as assigned.
• Maintains discretion and confidentiality with sensitive information.
• Supports Senior Administrator and participates in educational programs.

Conoscenze

Microsoft Office

Calendar management

Communication skills

Multitasking

Confidentiality

Payroll processing

Budget reconciliation

Travel arrangements

Executive support

Record keeping

Formazione

High School Diploma or GED

Associate degree in Business Administration/Management or related

Descrizione del lavoro

Job Description - Administrative Assistant Senior - AHS Med Admin, Service Line (260004CL)

Job Description

Description

Responsible for providing advanced administrative support to ensure the department flow and logistics. May handle sensitive information and is expected to maintain confidentiality at all times. Responsible for performing job duties in accordance with the mission, vision and values of Tampa General Hospital.

Essential Functions:

• Demonstrates current knowledge and level of expertise required for effective executive level assistance and project management.
• Manages supervisor's calendar; arranges travel, lodging, and registration for conference attendee(s). Screens and answers most telephone/visitor inquiries.
• Responds to mail and reports, referring when necessary.
• Establishes, maintains, secures and revises record keeping and filing systems.
• Researches, compiles, consolidates and completes reports and documentation as required.
• Drafts, types, and finalizes correspondence, memos, reports, minutes or other documents.
• Anticipates and solves problems.
• Recognizes and acts on opportunities that will facilitate achieving the department's goals.
• Monitors office/supply or other designated expenses as evidenced by monthly budget variance report and provides annual recommendations for these or other department related expenditures to supervisor.
• Participates in educational programs to enhance growth.
• Reviews appointments with supervisor to check for duplication and his/her knowledge of daily events.
• Exhibits promptness in receiving and screening visitors, fielding telephone calls and answering inquiries.

This role will support our AHS Med-Admin Service Line, directly providing support and reporting to the Senior Administrator.

Qualifications

Education Qualifications:

• High School Diploma or GED

Experience Qualifications:

• High School Diploma/GED with four years of experience plus one relevant certification or Associates of Arts/Science degree in Business Management/Administration, Marketing, or Communication.

Skills and Abilities:

• Proficiency/familiarity in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong Verbal and written communication skills to interact effectively with executives, colleagues and external parties
• Ability to efficiently prioritize tasks and manage time to meet deadlines
• Ability to manage multiple tasks and maintain records
• Basic troubleshooting skills for office equipment and software issues
• Ability to conduct payroll for designated area(s)
• Ability to track budgets and perform financial reconciliations
• Ability to manage calendars and schedule meetings
• Ability to participate in special projects as assigned
• Ability to maintain discretion and confidentiality with sensitive information

Primary Location

Tampa

Work Locations

TGH Main Campus 1 Tampa General Circle Tampa 33601

Eligible for Remote Work : Hybrid Remote

Scheduled Days : Monday, Tuesday, Wednesday, Thursday, Friday