Administrative Assistant Senior

International SOS Government Medical Services; Miami (FL); On-site; USD 80,000 - 100,000; Full time

Job summary

An established industry player is seeking an experienced Administrative Assistant to provide essential support for military units and contractors. This role involves managing correspondence, organizing files, and coordinating schedules to ensure efficient operations. With a focus on facilitating communication among team members, the successful candidate will enable military leaders to concentrate on mission-critical tasks. If you have over 10 years of experience and a Master's degree in a relevant field, this is an exciting opportunity to contribute to impactful projects in a dynamic environment.

Benefits

401k plan

Paid time off

Medical insurance

Dental insurance

Vision insurance

Annual bonus

Qualifications

• 10+ years of experience as an administrative assistant.
• Skilled in writing, editing, and proofreading.

Responsibilities

• Manage correspondence and organize files efficiently.
• Coordinate schedules and facilitate team communication.

Skills

Administrative Support

Data Entry

Typing

Writing and Editing

Education

Master's Degree in relevant field

Tools

Microsoft Office Suite

Job description

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Company Description

International SOS delivers customized medical and security risk management and wellbeing solutions to enable our clients to operate safely and effectively in environments far from home. Founded in 1984, we operate in 92 countries providing integrated medical solutions to organizations with international operations. Our innovative technology and medical and security expertise focus on prevention, offering real-time, actionable insights and on-the-ground quality delivery. We provide clinical services to include “hands on” direct care at over 800 sites around the world, many of which include inpatient clinical care capabilities. With 12,000 staff (including 5,200 medical and behavioral health providers) our services include the design, deployment, and operation of healthcare solutions including freestanding surgical facilities in remote and austere environments, telemedicine consultation through a wide range of virtual modalities, referrals to a global network of more than 100,000 vetted providers, and global aeromedical evacuation. Within our portfolio of companies, International SOS Government Medical Services (GMS), headquartered in Houston, Texas provides contracted healthcare support to Government defense and civil agencies and government contractors, including support to military exercises and operations, diplomatic missions, natural disasters, and refugee care. To protect your workforce, we are at your fingertips: internationalsos.com

Company Description

International SOS delivers customized medical and security risk management and wellbeing solutions to enable our clients to operate safely and effectively in environments far from home. Founded in 1984, we operate in 92 countries providing integrated medical solutions to organizations with international operations. Our innovative technology and medical and security expertise focus on prevention, offering real-time, actionable insights and on-the-ground quality delivery. We provide clinical services to include “hands on” direct care at over 800 sites around the world, many of which include inpatient clinical care capabilities. With 12,000 staff (including 5,200 medical and behavioral health providers) our services include the design, deployment, and operation of healthcare solutions including freestanding surgical facilities in remote and austere environments, telemedicine consultation through a wide range of virtual modalities, referrals to a global network of more than 100,000 vetted providers, and global aeromedical evacuation. Within our portfolio of companies, International SOS Government Medical Services (GMS), headquartered in Houston, Texas provides contracted healthcare support to Government defense and civil agencies and government contractors, including support to military exercises and operations, diplomatic missions, natural disasters, and refugee care. To protect your workforce, we are at your fingertips: internationalsos.com

Job Description

This position is contingent on contract award.

International SOS is looking for an individual who is an experienced Administrative Assistant to provide essential administrative support to ensure the efficient operation of military units, contractors and personnel. This position involves managing correspondence, organizing files, coordinating schedules, and facilitating communication among team members, allowing military leaders to focus on mission-critical tasks.

Key Responsibilities

• Performs administrative duties in a staff activity.
• Performs specialized assignments relating to typing, word processing, data entry and graphics illustration using computers with very little direction.
• Performs a variety of support services such as operation of reproduction equipment to produce large volumes of documents, courier service and mail service, etc.
• Maintains personnel and other files; prepares correspondence, schedules and coordinates travel.
• Assists in the preparation of documents and supports the development of contract deliverables and reports.
• Skilled in writing, editing, proofreading, data entry, coordinating administrative duties in a timely and professional manner.
  
  

This list is non-exhaustive, and the role holder may be required to undertake additional duties that are not specifically listed above.

Qualifications

Basic Requirements/Certifications:

• Ten or more (10+) years' experience as an administrative assistant or related activity.
  
  

Education Required:

• Master's Degree in relevant field of study required.
  
  

Physical Requirements:

• Work is normally performed in a typical interior or office work environment.
• Work involves sitting, standing, climbing stairs for prolonged periods of time.
• May require bending, stooping and lifting up to 25 lbs.
  
  

Other Special Qualifications:

• Must have or be able to obtain required clearances.
  
  

Additional Information

Pay range is based on several factors and may vary in addition to a full range of medical, financial, and/or other benefits. Final salary and offer will be determined by the applicant’s background, experience, skills, internal equity, and alignment with geographical market data.

Compensation: Min: $27/hr Max: $30/hr

Benefits – Full-time positions are eligible for our comprehensive and competitive benefits package including medical, dental, vision, and basic life insurance. Additional benefits include a 401k plan paid time off and an annual bonus. International SOS complies with all federal, state, and local minimum wage laws

International SOS Government Medical Services is an equal opportunity employer and does not discriminate against employees or job applicants on the basis of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with the applicable federal, state and local laws.

International SOS Government Medical Services is an equal opportunity employer and does not discriminate against employees or job applicants on the basis of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state and local laws.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Medical Practices

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