Campus Administrative Assistant - Food Service & Records

Compass Group USA; San Jose (CA); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Instapay

Training & development

Retirement plan

Associate shopping

Health & wellness

Discount marketplace

Identity theft protection

Pet insurance

Job summary

Compass Group USA is hiring an ADMIN ASSISTANT for the San Jose location at One Washington Square, San Jose, CA 95192. This full-time position offers a pay range of $24.00 to $28.00 per hour with online applications accepted.

Responsibilities include clerical tasks, financial record-keeping, vendor invoicing, and coordination with school staff and parents. Benefits and opportunities for advancement are available.

Qualifications

• Answer telephones and direct inquiries professionally.
• Maintain confidential personnel files.
• Assist management with confidential employment documents including disciplinary notices.
• Assist with staffing and covering shifts.
• Work well with co-workers, school personnel, administrators, parents and Supervisors.
• Enter weekly cash sales and meal counts in the computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices and verify pricing against bids.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end-of-month financial reports.
• Attend in-service and safety meetings.

Responsibilities

• Answer phones and direct inquiries in a professional, client-centric manner.
• Maintain confidentiality of personnel files and records.
• Support management with confidential employment documents and disciplinary notices.
• Assist with staffing coverage and backfill needs.
• Maintain positive working relationships with staff, administrators, and parents.
• Record weekly sales and meal counts; input data accurately.
• Handle daily banking reconciliations and vendor invoicing.
• Reconcile monthly vendor statements; assist with financial reporting.

Skills

Clerical experience

Administrative support

Phone handling

Job description

Compass Group USA is hiring an ADMIN ASSISTANT for the San Jose location at One Washington Square, San Jose, CA 95192. This full-time position offers a pay range of $24.00 to $28.00 per hour with online applications accepted.

Responsibilities include clerical tasks, financial record-keeping, vendor invoicing, and coordination with school staff and parents. Benefits and opportunities for advancement are available.