Administrative Assistant, Saratoga Senior Center (53791)

RiseBoro Community Partnership; New York (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

Qualifications include an associate's degree or equivalent experience, strong English proficiency, and comfort using a database system. Familiarity with Yardi and fundraising processes is a plus.

Qualifications

• Associate's degree and one year of admin, customer service, or human services experience, or a High School graduate with specialized training or two years’ related experience.

Responsibilities

• Answer telephones and assist with calls.
• Recruit, supervise, and coordinate activities of volunteers and interns.
• Maintain records, registration, and program database.
• Create and manage maintenance tickets.
• Assist with meal service and clean-up.
• Record donations, fundraising activity, and petty cash.
• Count and deposit fundraising money weekly.
• Coordinate special programs and events.
• Coordinate with community agencies for courses.
• Participate in subcommittees.
• Assist with flyers, newsletters, and bulletin boards.

Skills

CPR/AED certification

Food Handler certification

Older adult care

Computer skills

English

Independent work

Mission & values

Bias awareness

Education

Associate's degree or HS diploma with relevant experience

Tools

Yardi system

Database maintenance

Job description

Essential Duties And Responsibilities

Under the general supervision of the Director, assist in the overall administration of the program, aid in coordinating educational and recreational activities, assist with supervision of volunteers and responsible for participant registration/ database. Specific duties and responsibilities include:

• Answer telephones and assist with calls
• Recruit, supervise, and coordinate activities of volunteer workers, interns, and others who perform essential daily functions at the center
• Perform general duties to include, but not limited to, photocopying, faxing, mailing, and filing
• Create, maintain, and follow up with maintenance tickets
• Accept lunch deliveries, assist with meal service, and clean up afterwards
• Performs collecting, recording, and daily records of contributions, fundraising activities, and petty cash
• Support the Director weekly in counting DFTA Breakfast, Lunch, Fundraising money, and deposits
• Help to coordinate special programs and events
• Coordinate with community agencies to provide legal, public, mental health, social, and other educational/ recreational courses at the center
• Participate in various internal Older Adult Center subcommittees (menu committee/fundraising, etc.)
• Assist with fliers, newsletters, bulletin boards, etc.
• Conduct client registration and create new membership ID cards
• Assist with fundraising activities, including receipts and spreadsheets
• Assist with documentation and input into the program database
• Collect and record daily records for attendance and congregate meals and maintain database
• Maintain monthly recreational log
• Assist with and maintain all required documentation of the fundraising receipts and expenses
• Create Purchase orders for supply needs through our Yardi system
• Assist with Information & Referral
• Plan and/or lead recreational/educational trips or events
• Other duties as required by the Director and organization

Competencies

• CPR/AED certification preferred (must be obtained within 6 months of hire)
• Food Handler certification preferred (must be obtained within 6 months of hire)
• Some knowledge of and a genuine concern for the physical, mental, and emotional needs of older persons
• Computer skills required, with ability to learn database maintenance
• Ability to read, write, and speak English
• Ability to work independently
• Commitment to the organization’s mission, vision, and values
• Ability to understand the concepts of institutional and structural racism and bias and their impact on underserved and underrepresented communities
• Commit to supporting communities who have experienced systemic oppression and bias (e.g., people of color, LGBTQ+ people, immigrants, justice-involved persons, etc.)

Education And Experience

• Associate's degree and one year of administrative, customer service, or human services experience, or High School graduate or equivalent, and specialized training or skills in recreational activities or two years’ experience in a community, group work, or teacher environment.

Qualifications

Equal Employment Opportunity (EEO)/Affirmative Action Policy Statement

It is the policy of RiseBoro to provide equal employment opportunity to all employees and applicants for employment. No individual will be discriminated against on the basis of race, color, age, creed, religion, national origin, citizenship status, political or union affiliation, marital or partnership status, sex, sexual orientation or affectional preference, gender identity, familial status, genetic information or predisposition or characteristic, disability, status as a victim of domestic violence, status as a veteran or member of the U.S. military and related obligations, or any other characteristic protected by law. This policy applies to all terms and conditions of employment, including but not limited to, recruitment, hiring, job placement, compensation, benefits, training and apprenticeship, employee development, promotion, demotion, discipline, transfer, lay-off and recall, and termination. RiseBoro makes reasonable accommodations based on religion and/or disability as required by law, and requests for accommodation are to be directed to the Human Resources Department.