Administrative Assistant / Santee-Wateree MHC (Sumter)

State-of-South-Carolina; South Carolina; On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Long-term disability insurance

Life insurance

15 days annual vacation

15 days sick leave

13 paid holidays

Paid Parental Leave

SC Deferred Compensation program

SCRS retirement

State ORP retirement

Job summary

The SC Department of Behavioral Health and Developmental Disabilities (BHDD) seeks an Administrative Assistant to support credentialing and QA processes at the Sumter office. You will compile data, prepare credentialing materials, handle HIPAA responses, and assist with QA tasks for staff and volunteers.

A high school diploma is required; a related bachelor’s degree may substitute. Bilingual English/Spanish skills are a plus, and the team emphasizes accuracy and compliance with state policies.

Qualifications

• High school diploma or related work experience; bachelor’s degree may substitute.
• Agency preferred: 1 year clerical/admin experience or high school grad with 5 years clerical/admin experience.
• Bilingual abilities in English and Spanish or another language are a plus.
• Ability to operate a non-adaptive vehicle and lift up to 50 pounds.

Responsibilities

• Organize and maintain credentialing processes and related functions.
• Compile data and prepare credentialing for staff; handle HIPAA responses.
• Assist with QA administrative functions including policies, reports and data collection.
• Perform data entry and upkeep of credentialing databases and files.
• Conduct internal audits of credentialing files and address non-compliance.

Skills

Credentialing

Data entry

HIPAA

QA coordination

Bilingual EN/ES

Education

High School Diploma

Bachelor's degree may substitute

Tools

Excel

Job description

Are you passionate about making a real difference in people's lives? Join our team at the SC Department of Behavioral Health and Developmental Disabilities (BHDD) where we are dedicated to providing compassionate and accessible care to our community. We are seeking an Administrative Assistant who is motivated to help individuals and families navigate life's challenges and achieve long-term wellness. If you want to use your skills to build a healthier, more resilient community, we encourage you to apply.

This position is located at the SC Department of Behavioral Health and Developmental Disabilities (DBHDD) - Office of Mental Health, Santee-Wateree MHC (SWMHC), 801 N. Pike West, Sumter, SC 29153.

Responsibilities for the Administrative Assistant:

Under limited supervision you will organize and maintain all aspects of the credentialing process and functions related to the Credentialing Department. Compile data, prepare Credentialing for all staff, provide HIPAA response, provide training to all staff as needed. Assist with the planning, coordinating, and performing the administrative activities for the Center's QA Process.

• Maintain communication with Human Resources (HR), practitioners and program leaders to coordinate the receipt of information required for credentialing, recredentialing, status changes, terminations and expiring credentials for Licensed Clinical Staff and Other Clinical Staff.
• Perform thorough review and analysis of provider applications, accompanying documents and files for new and existing providers.
• Identify discrepancies and resolve them appropriately, ensuring credentialing compliance, including but not limited to, missing, incomplete, or differing information on documents (i.e., resume, certifications/registrations, application).
• Perform appropriate data entry and upkeep of provider information in the credentialing database, related spreadsheets and credentialing file.
• Perform internal audits of credentialing files and resolve non-compliance components by pursuing missing elements and correcting erroneous documents.
• Assist with QA administrative functions to include the preparation of Center Policies and Procedures, reports, surveys and data collection (strong knowledge of Excel). Assist with initial, follow-up and training such as QA, EHR, E-scribe, etc. for employees (full-time, contract, temp and volunteers/interns) regarding the administrative utilization of forms and medical records.

• A high school diploma and work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience.

*Agency preferred: One (1) year responsible clerical or administrative experience or high school graduation and five (5) years responsible clerical or administrative experience.

Additional Requirements

• Ability to operate a non-adaptive vehicle.
• The ability to lift fifty (50) pounds.

• Bilingual abilities in English and Spanish (or another language) are a plus.

Post hire, employees must demonstrate:

• Knowledge of credentialing and enrollment criterion.
• Knowledge of Federal, State and Local policies regarding Medicaid.

The Department of Behavioral Health and Developmental Disabilities is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

The Department of Behavioral Health and Developmental Disabilities offers an exceptional benefits package for full-time (FTE) employees:

• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
• Retirement benefit choices
  • State Retirement Plan (SCRS)
  • State Optional Retirement Program (State ORP)

*Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.