Administrative Assistant / Medical Services (Aiken)

State-of-South-Carolina; South Carolina; Sur place; USD 36 000 - 48 000; Plein temps

Avantages offerts par ce poste

Health insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Vacation leave

Sick leave

Paid holidays

Parental leave

Deferred compensation

SCRS retirement

ORP retirement

Résumé du poste

State of South Carolina is seeking an Administrative Assistant / Medical Services professional for the ABMHC in Aiken. You will provide administrative clinical support, assist with medication refills and prior authorizations, and communicate with patients and prescribers.

Responsibilities include taking minutes at staff meetings, maintaining secure medication rooms, and coordinating meetings with pharmaceutical reps, while ensuring compliance with policies and procedures across the department.

Qualifications

• High school diploma or related work experience.
• Experience in healthcare setting.
• Experience with processing and submitting prior authorizations for medications.
• Bilingual abilities in English and Spanish are a plus.

Responsabilités

• Provide administrative clinical support at ABMHC under supervision.
• Assist with medication refills, prior authorizations and patient assistance applications with prescribers and pharmacies.
• Communicate with patients, families and staff; take minutes at medical staff meetings.
• Maintain medication rooms per SC Pharmacy Board regulations and log medications securely.
• Coordinate meetings with pharmaceutical representatives and support staff training.
• Follow ABMHC and state policies; ensure compliance and confidentiality.

Connaissances

Healthcare experience

Prior authorizations

Bilingual English/Spanish

Formation

High school diploma

Description du poste

Are you passionate about making a real difference in people's lives? Join our team at the Office of Mental Health where we are dedicated to providing compassionate and accessible care to our community. We are seeking an Administrative Assistant / Medical Services (Aiken), who is motivated to help individuals and families navigate life's challenges and achieve long-term wellness. If you want to use your skills to build a healthier, more resilient community, we encourage you to apply.

This position is located at the SC Department of Behavioral Health and Developmental Disabilities (DBHDD) - Office of Mental Health, Aiken-Barnwell Mental Health Center (ABMHC), 1135 Gregg Hwy, Aiken, SC 29801.

As the Administrative Assistant / Medical Services (Aiken), you will under general supervision, provide administrative clinical support at ABMHC.

Responsibilities for the Administrative Assistant / Medical Services (Aiken) include:

• Assist with medication refills, prior authorizations and patient assistance applications. This includes consultation with prescribers and pharmacies and communicating with patients/families. Employee will follow ABMHC Policy "Management of Prescription and Nonprescription Psychotropic Medications."
• Comply with Corporate Compliance Policy; all State and Federal laws; all Agency and Center policies and procedures.
• Help ensure area is CARF accredited.
• Assist medical staff with monitoring charts for attendance, labwork liaison and follow up, compliance with controlled medication policies including obtaining urine drug screens.
• Pursue professional development through collegial consultation, supervision, continuing education, training, and licensure/certification as applicable.
• Provide administrative assistance to medical directory/APRNs/MDs and coordinates meetings with pharmaceutical representatives. Takes minutes at the quarterly medical staff meeting.
• Help ensure that medication rooms are maintained per SC Pharmacy Board. Medication is secured and logged accordingly.
• A high school diploma and work experience that is directly related to the area of employment. A bachelor's degree may be submitted for the related work experience.
  • Ability to lift 10 pounds and operate a state vehicle.
• Experience in healthcare setting
• Experience with processing and submitting prior authorizations for medications.
• Bilingual abilities in English and Spanish (or another language) are a plus.

Post hire, employees must:

• Have the ability to exercise discretion in interpreting and applying established departmental policies and procedures.
• Have the ability to carry out complex oral and/or written instructions.
• Have the ability to communicate verbally and/or manually and in writing with staff and other agencies.
• Have the ability to deal courteously and effectively with the public.
• Have the ability to utilize electronic health record.
• Have knowledge of the principles, policies and practices of office management.
• Have the ability to train other employees.
• Have knowledge of medical terminology.
• Must attend Supervision which may vary from direct to general supervision and guidance, dependent upon on-the-job experience and responsibilities.
• Be responsible for BHDD and Center policies and procedures and State policies, procedures, and regulations.
• Hold a valid driver\'s license and have dependable and reliable transportation.
• Be able to pass CPR and Managing Agitation in the Psychiatric Setting (MAPS) Certification.

This position is essential and may be called back during crises/disasters/emergencies.

This position may require travel between clinics.

The Department of Behavioral Health and Developmental Disabilities is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

The Department of Behavioral Health and Developmental Disabilities offers an exceptional benefits package for full time (FTE) employees:

• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
• Retirement benefit choices*
  • State Retirement Plan (SCRS)
  • State Optional Retirement Program (State ORP)

*Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.