Administrative Assistant - Rice Lake, WI

Viking Coca-Cola Bottling Company; Town of Rice Lake (WI); On-site; USD 22,000 - 25,000; Part time

Benefits offered by this job

Paid Time Off

Snack/Drink Room

Employee Discounts

Job summary

Viking Coca-Cola Bottling Company in Rice Lake, WI is seeking a Part-Time Administrative Assistant to support office operations onsite and provide friendly customer service. You will handle data entry, invoicing, accounts payable/receivable, counting money, deposits, and assist with new hire orientations, while maintaining safety and organized office processes.

The role emphasizes accuracy, organization, and the ability to work in a fast-paced environment with a cooperative team.

Qualifications

• Basic math skills are essential for financial transactions.
• Proficiency with 10-key data entry is required.
• Experience handling a multi-line phone system and customer inquiries.
• Strong data entry and customer service abilities are expected.

Responsibilities

• Assist customers and employees by answering inquiries via mail, fax, phone and in person.
• Enter data for inventory control and invoicing with accuracy.
• Support office functions, manage supplies and handle AP/AR paperwork.
• Count money, reconcile route collections and prepare bank deposits.
• Ensure safety rules, audit first aid kits and schedule appointments.
• Assist with new hire orientations and other miscellaneous tasks.

Skills

Basic math

10-key

Phone system handling

Data entry

Customer service

Tools

Microsoft Office Suite

Job description

Join our dynamic team at Viking Coca-Cola as a Part-Time Administrative Assistant in Rice Lake, WI! This onsite role offers an exciting opportunity to be at the heart of our thriving distribution operation. You'll enjoy a fast-paced environment where your problem-solving skills will shine, supporting a customer-centric culture that values excellence and teamwork. Imagine contributing to a fun and energetic workplace while honing your professional skills and making a real impact on our operations.

With competitive pay ranging from $16.00 to $18.00 per hour, you'll be rewarded for your hard work and dedication. As a team member you'll be able to enjoy benefits such as Paid Time Off, Snack/Drink Room, and Employee Discounts. Take this chance to elevate your career in a company that prioritizes high performance and forward-thinking innovation.

Viking Coca-Cola: What drives us

Viking Coca-Cola is a privately held company owned by the Faber Family. Viking Coca-Cola remains a dedicated family-run establishment that includes the Faber family and extends beyond to all members of the team including delivery drivers, sales personnel, executive management, and our partners.

What it's like to be An Administrative Assistant at Administrative Assistant

As a Part-Time Administrative Assistant at Viking Coca-Cola, you will play a crucial role in keeping our office operations running smoothly! You'll assist customers and employees by answering inquiries through mail, fax, phone, and in person, showcasing your exceptional customer service skills. Your day will involve utilizing various office machines, including computers, copiers, and multi-line phones, while efficiently entering data for inventory control and invoicing. Your organizational prowess will be key as you support office functions, manage supplies, and handle accounts payable and receivable paperwork.

You'll also be responsible for counting money, reconciling route collections, and preparing bank deposits with precision. Safety is a priority; you'll ensure adherence to workplace safety rules, complete audits for first aid kits, and schedule necessary appointments. Beyond this, you'll assist with new hire orientations and tackle various miscellaneous tasks, making every day thrilling and rewarding at Viking Coca-Cola!

What you need to be successful

To thrive as a Part-Time Administrative Assistant at Viking Coca-Cola, you must bring a unique blend of skills and proficiency to the table. Basic math skills and mastery of 10-key functions are essential for handling financial transactions accurately. Familiarity with Microsoft Office Suite products will empower you to create documents and manage data efficiently. Your capability to operate a multi-line phone system ensures smooth communication within our energetic team and with our valued customers. As the role demands working in a fast-paced environment, you'll need excellent organizational skills to manage frequent interruptions while maintaining focus.

Additionally, the ability to lift up to 25 pounds is necessary for counting money bags for deposits. Previous clerical experience is preferred, but an eagerness to learn and excel will set you apart. Join us and showcase your skills in a fun, professional, and customer-focused atmosphere!