Administrative Assistant - Residence Halls FT

Monroe Community College; City of Rochester (NY); On-site; USD 45,000 - 55,000; Full time

Job summary

Monroe Community College in Rochester, NY seeks an Administrative Assistant for the Housing & Residence Life Office. You will serve as the primary contact for the office and provide comprehensive administrative support to the Director and staff.

Responsibilities include scheduling, correspondence, housing records management, onboarding student employees, payroll support, and FERPA-compliant reporting. This is a full-time, non-exempt position with a salary range of $45,000 to $55,000.

Qualifications

• Associate degree required or related field.
• 3+ years of progressively responsible administrative support experience.
• Proficiency with Microsoft Office applications.
• Strong organizational, communication, and customer service skills.

Responsibilities

• Administrative support, scheduling, correspondence, reports, and office operations.
• Student and family customer service and housing process support.
• Housing records, assignments, occupancy reporting, and data management.
• Student employee onboarding, scheduling, and payroll support.
• Financial processing, purchasing, invoices, and recordkeeping.
• Departmental communications, events, and collaboration.
• FERPA compliance, confidentiality, and reporting.

Skills

Microsoft Office

Strong organization

Customer service

Education

Associate degree

Bachelor's degree (preferred)

Tools

None

Job description

# Administrative Assistant - Residence Halls FTStart Date 10/15/2026End Date 11/02/2026## OverviewSalary Range$45,000.00 - $55,000.00 Salary/yearPosition TypeFull TimeCategoryAdmin - Clerical## DescriptionPosition Title: Administrative Assistant Department: Housing & Residence Life Reports To: Director of Housing & Residence Life Status: Full-Time, Non-Exempt Location: Monroe Community College Residence Halls, Rochester, NYJOIN OUR TEAM The Monroe Community College Association (MCCA) seeks a highly organized, customer-focused, and detail-oriented Administrative Assistant to support the Housing & Residence Life Department.POSITION SUMMARY The Administrative Assistant serves as the primary point of contact for the Housing & Residence Life Office and provides comprehensive administrative support to the Director and professional staff.COMPENSATION Expected Hiring Range: $45,000 - $55,000 annually.ESSENTIAL RESPONSIBILITIES • Administrative support, scheduling, correspondence, reports, and office operations. • Student and family customer service and housing process support. • Housing records, assignments, occupancy reporting, and data management. • Student employee onboarding, scheduling, and payroll support. • Financial processing, purchasing, invoices, and recordkeeping. • Departmental communications, events, and collaboration. • FERPA compliance, confidentiality, and reporting.## QualificationsREQUIRED QUALIFICATIONS • Associate degree in a related field. • Three years of progressively responsible administrative support experience. • Proficiency with Microsoft Office. • Strong organizational, communication, and customer service skills.PREFERRED QUALIFICATIONS • Bachelor's degree. • Higher education, student affairs, or housing experience. • Student information or housing management system experience.