Administrative Assistant – Research Ops | PTO & Benefits

MPF Federal; San Diego (CA); On-site; USD 55,000 - 59,000; Full time

Benefits offered by this job

Medical benefits

PTO

Holiday pay

Job summary

MPF Federal, LLC seeks an Administrative Assistant to support clinical research efforts, manage communications, coordinate meetings, and maintain records in a security-conscious environment. A minimum of 2 years of administrative experience and strong MS Office skills are expected.

The role includes supporting a Program Manager and team, coordinating travel, and preparing reports and presentations. U.S. citizenship and ability to obtain a favorable T3/Secret clearance are required.

Qualifications

• Associate or bachelor’s degree in business administration, public health, or a related field preferred.
• Minimum of 2 years of administrative support experience, preferably in a healthcare, research, or military environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills, attention to detail and time management.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a team environment.
• Must be a US citizen with the ability to obtain a favorable T3/Secret Clearance.
• Familiarity with military protocols and culture is preferred.

Responsibilities

• Provide administrative support to the Program Manager and team, including scheduling meetings, managing calendars, and preparing agendas.
• Coordinate travel arrangements and logistics for military and civilian staff, ensuring compliance with relevant regulations and policies.
• Assist in the preparation and submission of correspondence, reports, and presentations.
• Support logistical and administrative tasks to help the department meet its mission, with final approval from GS or military personnel.
• Provide technical and editorial support and assist with the oversight of correspondence, logistics, facilities, and filing, subject to final GS or military approval.
• Offer research and general administrative support to prepare and edit routine correspondence and perform both routine and specialized administrative duties. Correspondence will be processed by GS or military personnel.
• Maintain accurate and organized files, both electronic and paper-based, related to operational projects and activities.
• Assist in tracking and monitoring project milestones, deliverables, and timelines.
• Act as a point of contact for internal and external inquiries related to operations and providing timely and accurate information.
• Facilitate communication among military, civilian, and contractor staff, ensuring all team members are informed of project status and updates.
• Organize and coordinate team meetings, including logistics, documentation, and follow-up on action items.
• Assists in meeting preparation by organizing materials, creating agendas, and recording minutes. Follows up on action items as required.
• Support the collection and input of data relevant to operational projects.
• Assist in generating reports, summaries, and presentations for leadership and stakeholders.
• Ensure adherence to organizational policies and procedures in all administrative tasks.
• Assist in maintaining compliance with health and safety regulations.
• Assists with ordering supplies, tracking inventory, and managing procurement requests to meet operational needs.
• Performs other duties as directed by their supervisor.

Skills

MS Office

Attention to detail

Time management

Education

Associate or Bachelor's degree in business administration or related field

Job description

MPF Federal, LLC seeks an Administrative Assistant to support clinical research efforts, manage communications, coordinate meetings, and maintain records in a security-conscious environment. A minimum of 2 years of administrative experience and strong MS Office skills are expected.

The role includes supporting a Program Manager and team, coordinating travel, and preparing reports and presentations. U.S. citizenship and ability to obtain a favorable T3/Secret clearance are required.